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Saturday, July 23, 2016

Google Apps Terminology - A Short Explanation of Common Terms

Earlier this week I received an email from someone who was looking for clarification on the differences between Google Apps for Education, Google Drive, and Google Docs. That request for clarification isn't uncommon. Here's how I typically try to explain the differences between Google Apps for Education, Google Drive,  and Google Docs.

Google Apps for Education:
Google Apps for Education (commonly referred to as GAFE) is a free service that Google provides to schools. Within Google Apps for Education students, teachers, administrators, and support staff can use Google Classroom, Google Drive, Google Sites, Google Calendar, Gmail, and many other Google products. Google Classroom is only available to GAFE users. It provides a mechanism for teachers to distribute to and collect assignments from students. GAFE operates through a school/ school district's registered domain which means that user account names are typically structured as "username@yourawesomeschool.org" instead of "username@gmail.com." A domain administrator can set permissions on each account within a GAFE domain.

Google Drive:
Google Drive is a cloud storage solution offered by Google. It is available to anyone who has a Google Account of any type. Within Google Drive you can store any kind of file. Through Google Drive you have access to Google Documents, Google Slides, Google Sheets, Google Drawings, and Google Forms. Think of Google Drive as a garage in which you can store things and in that garage you also have tools (Docs, Slides, Sheets, Forms, Drawings) for creating new things.

Google Documents:
Google Documents is a free tool for creating and editing documents. It is designed to be an alternative to Word and other word processing programs. Google Docs can be used online or offline (provided that you use the Chrome web browser). You can share and collaborate on the creation and editing of documents with other Google Documents users.

Check out my playlist of tutorials on Google Apps, Google Drive, Google Documents, and other Google services.