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Tuesday, May 12, 2020

An Important Setting for Using Audio and Video in Google Slides

Last fall Google finally added an option to insert audio files into Google Slides without the need for any third-party add-ons. While it wasn't as good as some people hoped it would be, it was still great news for Google Slides users.

There are some quirks to adding audio to Google Slides. One is that you have to record your audio outside of Google Slides then upload it to Google Drive and then add it into your presentation. The other quirk is that you have to change the sharing permissions on your audio file if you want people who view your presentation on their computers to be able to play the audio. I explain how to make that change and why it's important in this new video.


As I mentioned in the video above, you also need to change permissions on video files that you insert into Google Slides from your Google Drive account. Just like with audio, if you don't change the permissions on the video, people viewing a copy of your slides on their computers won't be able to play the video.

How to Deploy G Suite Add-ons Across a Domain

From time to time a reader will ask me if there is a way to install a Google Docs or Google Sheets add-on for his or her students. This is possible if you are a G Suite domain administrator. Otherwise, ask your G Suite domain administrator to do it for you. In the following video I demonstrate how to deploy a G Suite add-on for all users or a subset of users within a domain.


Applications for Education
Deploying an add-on across a domain is not only a time-saver for teachers and students, it's also a way for domain administrators to make sure that the add-on meets all of the requirements of your school's data policies.

Classright - A Google Sheets Add-on for Bulk Management of Google Classroom

Classright is a new Google Sheets add-on for managing multiple Google Classroom classes in one place. I gave it a try this morning and found it to have great potential as a time-saver at the beginning and end of a semester or school year.

There are eight things that you can do with Classright in Google Sheets. Those eight things are:
  1. Create courses. 
  2. Archive courses.
  3. View lists of courses. 
  4. Invite students to courses.
  5. Add students to courses in bulk (G Suite admins only).
  6. Delete students from courses. 
  7. List all students. 
  8. List students by course. 
Who should try this add-on?
The set-up of the add-on after the installation does require a fair bit of effort. So if you're an elementary school teacher who only has one Google Classroom course to manage, Classright probably isn't worth investing your time into learning. If you're a G Suite administrator who wants to set-up classes on behalf of all teachers in an elementary school, then Classright is definitely going to be a time-saver for you. Likewise, high school teachers who have multiple sections of courses to manage can benefit from using Classright to create and manage Google Classroom classes. 

What I'd like to see from this add-on. 
My dream is that an option to post announcements and assignments from a Google Sheet is added to Classright. 

The developer of Classright has a thorough set of tutorials available on his website. Take a look at his tutorial videos to get started getting the most out of Classright's potential uses.