Monday, January 18, 2021

How to Check and Edit the Accessibility of Word Documents

In my previous post I shared directions on how to assess and edit the accessibility of PowerPoint presentations. The tool that I featured in that post, Accessibility Checker, is also available to use in Microsoft Word. 

The accessibility checker that is built into Microsoft Word can be found under the "Review" tab in the desktop version of Word. The accessibility checker will identify any accessibility problems with your document including missing alt text, problems with headers, and problems related to font choices. 

This short video will show you how to use the accessibility checker in Word and how to add alt text to images in Word. 

How to Quickly Check and Improve the Accessibility of Your PowerPoint Slides

In this week's Practical Ed Tech Tip of the Week newsletter I talked about making virtual presentations accessible to those who rely on captioning. Many of us like to share our slides with students and or colleagues to either follow along or to have as reference material after a presentation. If you're sharing your PowerPoint slides, run Microsoft's built-in accessibility checker before sharing your slides. 

The accessibility checker is built right into PowerPoint. You'll find it under the "Review" tab in your PowerPoint editor. Here's my short video overview of how the accessibility checker in PowerPoint works. Additionally, the video following video shows you how to add and edit alt text for images and videos within your PowerPoint slides. 


Free Webinar This Thursday - Two Ed Tech Guys Take Question & Share Cool Stuff

Last spring, summer, and fall Rushton Hurley from Next Vista for Learning and I hosted a free webinar series called Two Ed Tech Guys Take Questions and Share Cool Stuff. This Thursday at 4pm ET we're hosting the first installment of 2021. You can register for free right here

Just like the title says, during the webinar we answer questions from anyone who attends as well as questions that have been sent to us in advance. You can email me or Rushton with your questions. In each episode we also share a couple of interesting apps, websites, or videos that we've found during the week. 

Watch our last episode of 2020 to get a sense of what our first episode of 2021 will be like.