Showing posts with label Calendly. Show all posts
Showing posts with label Calendly. Show all posts

Friday, October 23, 2020

Tools for Scheduling Parent-Teacher Conferences and Other Meetings

The end of the first quarter or third of the school year is almost here for many of us. That means it's time for parent-teacher conferences. At my school, we have to schedule those meetings with parents. Based on the questions I've seen in my inbox this week, my school isn't the only one that requires teachers to set conference times. I use the appointment slots feature in Google Calendar to set my schedule and let parents sign-up, but that's not the only way it can be done. 

JotForm
JotForm is a good alternative to Google Forms and Microsoft Forms. In JotForm there is an option to add appointment registration questions. You can set appointment slots of 15, 30, 45, or 60 minutes. Once an appointment has been claimed it can't be claimed by anyone else visiting your form. 

Choice Eliminator 2
This is a Google Forms add-on that will remove answer choices from a question as they get used up. To use it you should make a question in Google Forms that has all available appointment times listed in a drop-down menu. Once a time has been chosen by one form respondent it cannot be claimed by anyone else. 

A known quirk of Choice Eliminator 2 is that there is a lag between when a choice is made and when it actually gets eliminated. That means it is possible that two people could make the same choice if they're filling out the form at the same time.

Calendly
The free version of Calendly will let you easily create appointment slots with just a click or two. More importantly, people who want to schedule an appointment with you just have to click a time on your calendar and enter their names in order to reserve an appointment. Visitors do not have to have a Google Account to view or enter information into an appointment slot. Visitors who make appointments with you through Calendly can sync the appointment to their own Google Calendars, iCal, or Outlook calendars.

Google Calendar Appointment Slots
Using appointment slots in Google Calendar makes scheduling very easy compared to trying to use email, a spreadsheet, or even a shared Google Calendar. Watch this video to learn how you can make appointment slots in your Google Calendar.



Here's how to combine Google Calendar appointment slots with Zoom and Google Classroom.

Tuesday, October 29, 2013

Calendly - Conveniently Schedule Meetings Through Google Calendar

Last week I shared directions for creating and scheduling appointment slots in Google Calendar. Today, I discovered a tool that makes it easier to create appointment slots in Google Calendar. Calendly integrates with your Google Calendar and makes it easy to create appointment slots with just a click or two. More importantly, people who want to schedule an appointment with you just have to click a time on your calendar and enter their names in order to reserve an appointment. Visitors do not have to have a Google Account to view or enter information into an appointment slot. Visitors who make appointments with you through Calendly can sync the appointment to their own Google Calendars, iCal, or Outlook calendars.

Applications for Education
Calendly could be a great tool to use to schedule parent conferences. I like that appointments will sync with non-Google calendars as that makes it accessible to parents who are dedicated iCal or Outlook users.