Showing posts with label Google Docs Offline. Show all posts
Showing posts with label Google Docs Offline. Show all posts

Tuesday, February 3, 2015

Soon Offline Access Will Be the Default Setting for Google Docs and Slides

For a few years now Google Docs users have been able to sync their accounts for offline use. Over the last few years offline access has been added for Slides and Sheets too. All that said, the process for enabling offline access was a bit tricky for some users (directions are available here). Fortunately, Google has just announced that using Docs, Slides, and Sheets offline is about to become a lot easier.

Over the next couple of weeks offline access will become the default setting for folks who sign into Chrome on the web and visit Drive, Docs, Sheets, or Slides. Bear in mind that you have to sign into Chrome. If you're using a public or shared computer, you probably don't want to sign into Chrome on that computer so that you can avoid accidentally granting access to your Docs, Slides, or Spreadsheets.

Google Apps for Education users should note that their domain administrators can still disable offline access from the domain administration panel.

Monday, December 17, 2012

How To Use Google Docs Offline

Earlier this year Google enabled support for using Google Documents offline if you use Chrome and have the Google Drive Chrome app installed. When Google made that announcement I wrote some directions for enabling offline docs. Today, someone suggested sharing those directions again. So I've rewritten the directions and included some screen captures of the process.

To enable Google Docs for offline use, sign into your account and click the sprocket icon in the upper-right corner. Then select "set up docs offline." Google Docs will then launch a dialogue box asking you to confirm that you want to enable docs offline. If already have Google Drive installed, you're finished with the set up. If you don't have Google Drive installed, you will be prompted to do so. If you need help setting up Google Drive on your Mac or on your PC, please see the directions that I have included in my guide to Google Drive and Docs for Teachers (page 7 has directions for Mac users, page 14 has directions for Windows users). 

Step 1: In your Google Drive account open the "more" menu.
Click for full size image.
Step 2: Select "enable offline docs." If you don't have the Google Drive Chrome app already installed, you'll be prompted to do that too. Installing the Chrome app takes just one click.
Click for full size image.


A Note for Google Apps for Education Users
If you are using Google Docs within a Google Apps for Education domain your domain administrator will have to enable the option for users to use Google Docs offline. Google's directions for domain administrators can be found here. A screen capture of the Apps Domain settings is included below.
Click for full size image.

Thursday, June 28, 2012

How to Use Google Docs Offline in Two Steps

Earlier this evening I mentioned the new iPad apps for Google Drive and for Chrome. Another, and perhaps more important, announcement from Google today deals with Google Docs offline. Google Docs now works offline on your laptop or desktop if you have Google Drive installed. You can now create and edit documents offline then have them sync to your Google account when you reconnect to the web.

To enable Google Docs for offline use, sign into your account and click the sprocket icon in the upper-right corner. Then select "set up docs offline." Google Docs will then launch a dialogue box asking you to confirm that you want to enable docs offline. If already have Google Drive installed, you're finished with the set up. If you don't have Google Drive installed, you will be prompted to do so. If you need help setting up Google Drive on your Mac or on your PC, please see the directions that I have included in my guide to Google Drive and Docs for Teachers (page 7 has directions for Mac users, page 14 has directions for Windows users)

Google Drive and Docs for Teachers 2012

Offline support is only available for Google Documents right now. It does not offer support for Google Presentations or for Google Spreadsheets. You should also note that you do need to have the latest version of Chrome or Chrome OS to use the offline creation, editing, and commenting tools.

Applications for Education
For a long time the hesitation that some people have regarding use of Google Documents is that you had to have an Internet connection to work on your documents. With the launch of Google Documents offline support in Chrome and Chrome OS, that hesitation may be removed.

In my school district many students don't have Internet access at home, but at the middle school and high school levels they do have laptops or netbooks to take home from school. Now if those netbooks or laptops have the latest version of Chrome installed, the students can use Google Documents everywhere they go.