Showing posts with label Google Documents Offline. Show all posts
Showing posts with label Google Documents Offline. Show all posts

Wednesday, January 23, 2013

Sweet! Now You Can Use Google Slides Offline

Google Chrome users have been able to use Google Documents offline for quite a while now. Today, Google announced that you can now use Google Slides (Presentations) offline too. While using Google Slides offline you can create new slideshows, edit slideshows, comment on slideshows, and present your slides.

In you already have offline access to Google Documents enabled, you don't need to do anything to make Google Slides work offline. That will happen for you automatically. If you do not have offline access to Google Documents enabled, click here for directions on how to enable it.

Applications for Education
Google Slides offline is a great addition to Google Docs offline. If your students are using Chromebooks or just a Chrome browser, but they don't have Internet access they can still work on their presentations and documents for their classes.

Monday, January 21, 2013

Five Essential Google Drive Skills For Teachers

This school year I've worked with a few school districts that are using Google Apps for Education for the first time. A lot of what I have done with those school districts is help to get the teachers acclimated to using Google Drive. When I sat down to plan an upcoming Google Drive training session I thought about some of the essential Google Drive skills that teachers need in addition to creating documents, presentations, and spreadsheets. Here are five essential Google Drive skills that I think teachers and students need.

1. Open and Edit Word Files in Google Drive.
If you're just beginning to transition to Google Apps from Microsoft Word, the chances are good you will have old files that you want to bring into and work on in Google Drive. Click here for the detailed directions on how to do this.

2. Create PDFs in Google Drive. 
Sometimes you don't want a document to be easy to alter. Or you plan on printing it and want it as a PDF. Click here to learn how to create a PDF in Google Drive in three easy steps.

3. Use Google Documents Offline.
For those times when you don't have an Internet connection and you want to work on a document, having offline access enabled is the only way to go. Click here for directions on how to enable offline access to your Google Documents. 

4. Give Yourself More Room to Work in Google Documents.
If you're using a laptop that has a screen of 13" or less there will probably be times when you want more white-space to work in. This little trick will give you about another inch of viewable document.

5. Create and Organize Folders.
Do you want to have more organization in your Google Drive account? Then you need to know how to create folders and move files into them. The steps for creating folders and dragging files into them are outlined below. (Click the images to view them full size).

Step 1:

Step 2:

Step 3:

Step 4:

Thursday, June 28, 2012

How to Use Google Docs Offline in Two Steps

Earlier this evening I mentioned the new iPad apps for Google Drive and for Chrome. Another, and perhaps more important, announcement from Google today deals with Google Docs offline. Google Docs now works offline on your laptop or desktop if you have Google Drive installed. You can now create and edit documents offline then have them sync to your Google account when you reconnect to the web.

To enable Google Docs for offline use, sign into your account and click the sprocket icon in the upper-right corner. Then select "set up docs offline." Google Docs will then launch a dialogue box asking you to confirm that you want to enable docs offline. If already have Google Drive installed, you're finished with the set up. If you don't have Google Drive installed, you will be prompted to do so. If you need help setting up Google Drive on your Mac or on your PC, please see the directions that I have included in my guide to Google Drive and Docs for Teachers (page 7 has directions for Mac users, page 14 has directions for Windows users)

Google Drive and Docs for Teachers 2012

Offline support is only available for Google Documents right now. It does not offer support for Google Presentations or for Google Spreadsheets. You should also note that you do need to have the latest version of Chrome or Chrome OS to use the offline creation, editing, and commenting tools.

Applications for Education
For a long time the hesitation that some people have regarding use of Google Documents is that you had to have an Internet connection to work on your documents. With the launch of Google Documents offline support in Chrome and Chrome OS, that hesitation may be removed.

In my school district many students don't have Internet access at home, but at the middle school and high school levels they do have laptops or netbooks to take home from school. Now if those netbooks or laptops have the latest version of Chrome installed, the students can use Google Documents everywhere they go.