Showing posts with label Google Workspaces. Show all posts
Showing posts with label Google Workspaces. Show all posts

Wednesday, June 23, 2021

How to Share Google Slides Without Sharing Speaker Notes

Earlier this week I answered an email from a reader who was looking for a way to share his Google Slides with his students without them being able to see his speaker notes. Unfortunately, there isn't an add-on or extension that will do that for you. Instead you have to make a copy of your original slides then remove your speaker notes from the copy before sharing or publishing it. How that is done is outlined in this short video



Applications for Education
I often give search challenges to students in the form of visual prompts and written prompts displayed on slides. I keep some notes for myself in the speaker notes section. The slides that I give to kids don't have my speaker notes so that they don't have any extra hints unless I choose to give them.

On a related note, take a look at my on-demand webinar titled Search Strategies Students Need to Know to learn more about teaching search strategies.

Monday, June 21, 2021

A Short Overview of Google Sites Publishing and Sharing Settings

During a webinar that I hosted earlier today the topic of Google Sites access settings came up. That topic usually does come up whenever I talk about using Google Sites with students. It comes up because just as there is a difference between publishing and sharing Google Documents there is a difference between publishing and sharing Google Sites. 

The difference between sharing and publishing Google Sites:

  • Publishing a Google Site means to make it available to view on the web. 
    • A published site can be restricted to a small audience. A published Google Site is essentially view-only. 
  • Sharing a Google Site means to invite other people to collaborate on editing the site with you. 
    • You can invite people to be collaborators via email or via a sharing link. 
In this short video I provide an overview of sharing and publishing settings in Google Sites. 

Thursday, June 17, 2021

Sharing vs. Publishing Google Documents

A couple of days ago I Tweeted my video about how to find public Google Docs, Sheets, Slides, and Forms. That Tweet prompted a couple of people to ask me about publishing Google Docs compared to sharing Google Docs and why you'd use one option versus another. To answer those questions I made this short video




The Difference
  • The key difference is that publishing a document creates a simple webpage that is devoid of any of the Google Docs editing or sharing menus while a shared Google Document displays those menus.
Which one should you use?
  • I'll use the option to share Google Document when I have a document like a syllabus or permission slip that I want students and or parents to be able to easily print and or save in their Google accounts.

  • I'll use the "publish to the web option" when I have a document that is a newsletter or similar that I don't need or want students and or parents to make copies or save in their Google accounts. 

Friday, June 11, 2021

More Virtual Background Options in Google Meet

Last fall Google added options for blurring your background in Google Meet and using your own pictures as backgrounds in Google Meet. This week another background option was added to Google Meet. 

You can now use videos as virtual backgrounds in Google Meet. Right now the options are limited to just videos provided by Google. Hopefully, more options including uploading your own videos will be added in the future. The current video background options provided by Google are "classroom," "party," and "forest."

Applications for Education
This update isn't going to change the way that any of us use Google Meet for online instruction. That said, it is nice to have an option to break-up the routine of Google Meet meetings with a fun background choice. In the future, if Google allows us to upload our own videos to use as backgrounds we could us those videos in a virtual green screen environment in which the video plays behind us while we talk about what's displayed. I'm picturing that working much like the animated green screen backgrounds used by television meteorologists on morning news shows.

For those who haven't tried virtual backgrounds or blurred backgrounds in Google Meet, in the video below I demonstrate how to use both of those features.


This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured image taken by Richard Byrne at Norway Lake in Norway, Maine. 

Wednesday, June 9, 2021

How to Forward Google Workspaces Email to Personal Gmail

Now that the summer break is here for those in the northern hemisphere, hopefully you will have a bit less email in your school account. But if you want to keep up with the few emails that you do get during the summer, you can do so without having to log into your school Google Workspaces account. In the following video I demonstrate how to forward your Google Workspaces email to a personal Gmail account. (In the video I say "G Suite" but the process is exactly the same in Google Workspaces). 



One thing to bear in mind is that if you reply from the personal Gmail inbox to which you forwarded your email, the recipient will see the email coming from that address rather than your Google Workspaces address.

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured graphic created by Richard Byrne using Canva. 

Thursday, June 3, 2021

My Most-watched Tutorials in May

In May I didn't publish as many videos on my YouTube channel as I wanted to, but still more people subscribed to the channel. There are now more than 36,000 people subscribed to get notified as soon as I publish a new video. My channel contains more than 1,000 tutorial videos covering everything from fundamental aspects of Google Workspaces to making your own Android apps and lots of stuff in between those ends of the spectrum. Below are the ten videos that were watched the most in May. 

Tuesday, June 1, 2021

Moving from OneDrive to Google Drive

On Monday I shared directions for moving from Google Drive to OneDrive. I did that to help people who are leaving a school district that uses Google Workspaces for one that is using Office 365. Of course, it also happens that at the end of the school year some people will leave an Office 365 environment for a Google Workspaces environment. If that's the case for you, watch this short video that I created for you. 

In the video I demonstrate how to download files from your OneDrive account and then upload them to a Google Drive account. In the video I also point out the small problem that occurs when you import a zip file into Google Drive. There are two remedies to that problem. The first is to use a third-party add-on in Google Drive to extract the contents of your zip file. The second is to skip the zip file and just download the individual files that you need from your OneDrive account before uploading them as individual files in your Google Drive account. Neither option is ideal, but they both work. 



On a related note, if you're leaving one school district that uses Google Workspaces for another that uses Google Workspaces, here are directions for making that move as easy as possible.

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured graphic created by Richard Byrne using Canva.

Monday, May 31, 2021

Games, Maps, and Pictures - The Month in Review

Good morning from Maine where we're ending the month with a cold and rainy day. It's so chilly and damp that we have the heat on! Last week it was over 90F and I was turning getting all of our air conditioners out of winter storage. Such is life in northern New England. 

This month I wrapped up my Teaching History With Technology course. A few folks have asked if I'll offer it again during the summer. I will offer it again but I've not chosen dates. I'll announce that as soon as possible. What I do have firm dates for is The Practical Ed Tech Virtual Summer Camp. Early bird registration ends tonight! Register here

Finally, I hope that everyone has a great end to the school year and a well-deserved rest in June. 

These were the most popular posts in May:
1. How to Create Your Own Online Board Game
2. Fling the Teacher! - A Fun Review Game
3. Mult.dev - A New Way to Quickly Make an Animated Map
4. Ten Good Tools for Telling Stories With Pictures
5. How to Find Public Google Docs, Slides, Forms, Sheets, and Drawings
6. Combine Canva and TeacherMade to Create Online Activities
7. Brainstormer - A Collaborative Brainstorming and Voting Tool
8. Three Good Ways to Make Online Word Games
9. My Ten Favorite "Hidden" Office 365 Features
10. Ten Google Workspaces Features for Teachers You Might Be Overlooking

Register Today!
Early bird registration for the Practical Ed Tech Virtual Summer Camp ends at midnight (Eastern Time). Register for the session of your choice right here!

On-demand Professional Development
Other Places to Follow Me:
  • The Practical Ed Tech Newsletter comes out every Sunday evening/ Monday morning. It features my favorite tip of the week and the week's most popular posts from Free Technology for Teachers.
  • My YouTube channel has more than 36,000 subscribers watching my short tutorial videos on a wide array of educational technology tools. 
  • I've been Tweeting as @rmbyrne for fourteen years. 
  • The Free Technology for Teachers Facebook page features new and old posts from this blog throughout the week. 
  • And if you're curious about my life outside of education, you can follow me on Instagram or Strava.
This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured image captured by Richard Byrne.

An Easier Way to Share in Google Meet

Last week a new menu option appeared in Google Slides, Docs, and Sheets. That new menu appears just to the left of the share button in Slides, Docs, and Sheets. It's icon resembles and upload icon, but it's not an upload option. The new option is to present to a Google Meet meeting. With just one click you can down present your Google Docs, Slides, or Sheets to everyone in a Google Meet meeting. 

Now when you're in a Google Meet meeting you can just click on the "present to a meeting" icon in Google Slides, Docs, or Sheets to show everyone in the meeting the slides, document, or spreadsheet that you have open on your screen. Watch my short video that is embedded below for a demonstration of the new Google Meet presentation option for Docs, Slides, and Sheets. 



Applications for Education
It has always been fairly easy to share Google Slides, Docs, and Sheets in Google Meet meetings. This just makes it a little bit easier for teachers and students. In particular, this should make it easier for students to share in one-on-one or small group meetings in which they're looking for feedback from you and or their classmates.

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured graphic created by Richard Byrne.

How to Move from Google Drive to OneDrive

It's that time of year when some teachers and administrators will be leaving one school district for another. For some that means leaving a district that uses Google Workspaces (formerly known as G Suite for Education) for a district that uses Office 365 and all of the associated Microsoft tools including OneDrive. If that's the case for you, don't worry because it is fairly easily to move your files from Google Drive to OneDrive. 

In my video that is embedded below I demonstrate how you can move your files from Google Drive to OneDrive. Like most processes, there is more than one way to do this. In the video I focus on using Google Takeout which is probably the easiest way to get all of your files out of Google Drive at once. 


On the topic of summer, today is the last day for early-bird registration for The Practical Ed Tech Virtual Summer Camp. Register here!

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured graphic created by Richard Byrne.

Saturday, May 29, 2021

How to Overlay Text on Images in Google Docs

Earlier this week Google finally added the option to overlay text on top of images in Google Docs. Since then I've had a few people email me to ask for clarification about how that works. The most important "trick" of the process is to write your text before adding your image. Then when you insert your image you'll position it behind the text. Once that's done you can use all of the normal text editing processes in Google Docs. In this short video I demonstrate how to overlay text on images in Google Docs. 



It's important to note that the new image options in Google Docs haven't been added to all Google accounts, yet. I'm still only seeing it in two of my four Google accounts.

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured graphic create by Richard Byrne using Canva.

Wednesday, May 26, 2021

The Master View in Google Slides is Now the "Theme Builder"

If you logged into your Google Slides today, you may have noticed a new option in the "view" drop-down menu. Where there used to be a "master" option there is now a "theme builder" option. This change is purely cosmetic because nothing else changed. The functions of "theme builder" are exactly the same as "master view." The announcement from Google said that this change was made to better communicate what that setting is for and to eliminate a non-inclusive term from the menu. 

Tuesday, May 25, 2021

New Text Overlay Options in Google Docs

Google has finally added a feature to Google Docs that many of us have been waiting a long time to see. That feature is the ability to overlay text on top of images in Google Docs!

For years the only way to work with text and images in Google Docs was to wrap the text around an image. Now you can place text directly behind or directly in front of an image. In other words, you can overlay text on the images that you insert into Google Docs. 

To overlay text on an image in Google Docs first write the text that you want to appear. Then insert the image of your choice. After you've inserted an image then click on it to bring up the "image options" menu. In the "image options" menu you'll now see the choices of "behind text" and "in front of text" under the text wrapping settings. See my screenshot as a reference for where to find the new text overlay options. 


The new text overlay options are significant not only for creating documents from scratch in Google Docs, but also because of what it means when you import Word documents into Google Documents. Word has long supported the use of text overlays. However, until now that formatting was lost when you converted a Word document into a Google Document. That will no longer be the case now that Google Docs supports positioning text in front of and behind images. 

Applications for Education
This update isn't going to revolutionize the way that you, me, or our students use Google Documents. That said, it will be nice to have a better way for students to label images in Google Documents for either identification/ clarification purposes or for attribution purposes. It will also be nice to be able to upload Word documents and not lose the image and text formatting.

Like all new Google Documents features, this one will roll out over the course of a couple of weeks. I'm only seeing it in two of my four Google accounts at the moment.

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured image captured by Richard Byrne.

Thursday, May 13, 2021

How to Find Public Google Docs, Slides, Forms, Sheets, and Drawings

Last week I published an animated GIF of how to search by domain to find publicly shared Google Workspaces files. Over the weekend I was asked if I had a video of the process. I didn't have one, so I made this short one to demonstrate how to use Google's advanced search function to find publicly shared Google Docs, Slides, Forms, Sheets, and Drawings. Take a look and feel free to share if you think it can be helpful your students or colleagues. 



Applications for Education
One search strategies that I regularly remind my students to use is to search by file type. Doing that can often lead students to helpful resources published as PDFs or Word documents that they wouldn't have found with a typical Google search. Likewise, searching by domain to locate Google Docs, Slides, Sheets, or Drawings can help students discover useful resources that might otherwise go overlooked.

Helping students develop better search skills is one of the ten big topics covered in the Practical Ed Tech Virtual Summer Camp. Early bird discounts are still available. Register here.    

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web. Featured graphic created by Richard Byrne.

Wednesday, May 12, 2021

Moving Files Between Google Workspaces Accounts

It's that time of the year when some people are winding down their time in one school district in anticipation of a summer break before moving onto a new school district in the fall. For some people that means they have to figure out what to with the contents of their school-issued Google accounts. Just this week I've had two people ask me what they should do in that situation.

My advice to those who are leaving a school district that uses Google Workspaces is to put all of the files that you want to save into folders in Google Drive. Then download those folders and save them on a personal computer and or upload them to a personal Google account (Gmail-based) or another cloud storage service like Dropbox, Box, or OneDrive. Then when you have a new Google Workspaces account issued by your new school district, you can once again upload those folders into your new account or simply share files between your personal and work accounts.

If you want to save more than just the contents of your Google Drive, you can use Google Takeout to download all of the content from all aspects of your school-issued Google account.

In this short video I demonstrate how to download folders from your Google Drive and how to use Google Takeout.



In this short video I provide an alternate method of moving between Google accounts.



On the topic of summer, the June session of The Practical Ed Tech Virtual Summer Camp is starting to fill up. Early bird registration is available now.

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web. Featured graphic created by Richard Byrne.

Monday, May 3, 2021

My Ten Favorite "Hidden" Office 365 Features

Last week my most popular post on Free Technology for Teachers was this one highlighting my favorite features of Google Workspaces that are frequently overlooked. Based on the response to that post and video I decided to do the same thing for Office 365 users. I don't use Office 365 products as much as I do Google Workspaces (that's a result of the schools I've worked in over the years), but I still do have some favorite "hidden" features of Office 365 for teachers and students. 

My favorite “hidden” Office 365 features:
  • Word: Image insert with Pexels add-in.
    • Video insert and playback.
  • PowerPoint: Presenter coach
  • Forms: Open and close dates
  • OneNote: Save articles without annoying advertising pop-ups.
  • OneDrive: Share files with an expiration date and password.
  • Teams: Export Whiteboard Drawings as PNG
  • Excel: Analyze Data
  • Outlook: Schedule sending.
    • Message encryption/ forwarding prevention.
  • Message encryption/ preventing forwarding.
  • To Do: Add multiple steps within a task.

All of those features are demonstrated in this video.


This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.

Thursday, April 29, 2021

7 Interesting Features You Can Add to Google Sites

Last week Google sent out a notice reminding domain administrators that the end of the classic version of Google Sites is near. That prompted me to publish directions for transition from the classic version of Google Sites to the current version. I also shared a set of tutorials for building your first website with the current version of Google Sites. 

Once you've made the switch to the current version of Google Sites, you might want to go beyond the basics to add some interesting features to your site to make it a one-stop shop for all of your students' and parents' needs. Here are some things you can do to enhance your Google Site with additional features. 

Embed Posters Into Google Sites

Canva is my favorite tool for making all kinds of graphics including infographics and interactive posters. In the video below I demonstrate how to embed Canva posters into the pages of your Google Sites.



Add a News Section to Google Sites
If you want to make sure that visitors to your site see the latest updates and news first, use the method demonstrated in this video to include a "latest news" section in your website. 



Add Physics, Chemistry, and Math Simulations to Google Sites
PhET offers fantastic simulations for teaching math and science concepts. Those simulations can be embedded into your Google Site as is demonstrated in the following video. 



Add Padlet Walls to Google Sites
Padlet is one of the most versatile ed tech tools that I use. You can use Padlet to create backchannels, collaborative KWL charts, video and image galleries, and even create interactive maps. All Padlet walls can be embedded into Google Sites pages. 



Add an Art Gallery to Google Sites
Wakelet, like Padlet, is a versatile tool for making collections of links, images, videos, and more. You can use Wakelet in conjunction with Google Sites to create an online art gallery. 



Add an Image Carousel to Google Sites
Do you have a bunch of pictures from a school event that you'd like to share with people visiting your website made with Google Sites? If so, adding an image carousel to your Google Site is a simple and good-looking way to do that. 



Add Flipgrid Topics Into Google Sites
If you have a Flipgrid that you want to share with a wider audience without having to send out individual invitations, embedding that Flipgrid into your Google Site is a solution. In the video below I demonstrate how you can include Flipgrid topics in the pages of your Google Sites website. 



This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web. Featured graphic created by Richard Byrne.

Tuesday, April 27, 2021

How to Add Voice Recordings to Google Forms

Earlier this year I shared a series of videos about how to add voice comments to Google Documents, Google Slides, and Google Classroom. All of those videos featured the use of a free Chrome extension called Mote. Over the weekend Mote added support for use in Google Forms. 

With the Mote Chrome extension installed you can now record voice notes directly in Google Forms. Those notes can be played back in Google Forms even if students don't have the Mote extension installed. Of course, if they do have the extension installed students can record audio responses to questions in Google Forms. 

In this new video I demonstrate how to add voice recordings to Google Forms. The video shows teacher and student perspectives of using Mote to add voice recordings to Google Forms. 



Applications for Education
My first thought when I saw that Mote would work with Google Forms was to use it in world languages courses. Teachers can now record prompts for students to listen to and speak replies to directly in Google Forms.

As I demonstrated in the video above, adding voice notes to Google Forms could be a good way to provide audio support for students who need it when taking an assessment in Google Forms.


This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.

Monday, April 26, 2021

Ten Google Workspaces Features for Teachers You Might Be Overlooking

Google Workspaces (formerly known as G Suite, Google Apps, and just plain Google Drive) has a lot of great features for teachers and students. Some of them are obvious while others might be considered "hidden" features. Those hidden features are often little things that make using Google Workspaces a little easier than faster. In this video I highlight ten of my favorite Google Workspaces features that are often overlooked.



Featured in the video:
  • Google Docs: new document shortcut.
  • Google Slides: specify video start and stop time.
  • Google Forms: set default point value.
  • Google Sheets: apply a theme.
  • Google Meet: blur your background.
  • Google Classroom: copy an entire class.
  • Google Jamboard: duplicating objects.
  • Google Drawings: hyperlink elements of a published drawing.
  • Gmail: schedule sending of messages.
  • Google Keep: set reminders based on time and place.
This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.

Thursday, April 22, 2021

How to Identify Which Version of Google Sites You're Using

A couple of days ago I wrote about the impending deprecation of the classic version of Google Sites and how to transition to the new version. A reader sent me a good follow-up question. That was, "is there an easy way to tell which version of Google Sites I'm using?" Yes, there is an easy way to quickly identify which version of Google Sites you're using. 

To identify which version of Google Sites you're using simply enter sites.google.com into your browser's address bar then look in the bottom-left corner of the screen. If the bottom-left corner of the screen has a "back to Classic Sites" button then you're using the current version of Google Sites. Here's a little video demonstration of those steps. 



This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that regularly steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.