Showing posts with label Google Workspaces for Education. Show all posts
Showing posts with label Google Workspaces for Education. Show all posts

Saturday, May 29, 2021

How to Overlay Text on Images in Google Docs

Earlier this week Google finally added the option to overlay text on top of images in Google Docs. Since then I've had a few people email me to ask for clarification about how that works. The most important "trick" of the process is to write your text before adding your image. Then when you insert your image you'll position it behind the text. Once that's done you can use all of the normal text editing processes in Google Docs. In this short video I demonstrate how to overlay text on images in Google Docs. 

It's important to note that the new image options in Google Docs haven't been added to all Google accounts, yet. I'm still only seeing it in two of my four Google accounts.

This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured graphic create by Richard Byrne using Canva.

Thursday, April 22, 2021

How to Identify Which Version of Google Sites You're Using

A couple of days ago I wrote about the impending deprecation of the classic version of Google Sites and how to transition to the new version. A reader sent me a good follow-up question. That was, "is there an easy way to tell which version of Google Sites I'm using?" Yes, there is an easy way to quickly identify which version of Google Sites you're using. 

To identify which version of Google Sites you're using simply enter into your browser's address bar then look in the bottom-left corner of the screen. If the bottom-left corner of the screen has a "back to Classic Sites" button then you're using the current version of Google Sites. Here's a little video demonstration of those steps. 

This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that regularly steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.

Thursday, April 15, 2021

How to Quickly Duplicate and Sort Jamboard Pages

Jamboard has a lot of handy features and neat uses for in-person and online instruction. I recently outlined a bunch of them in this blog post. This afternoon someone emailed me looking for help with duplicating pages within a Jamboard. Like a lot of things, it's easier to show how to do it than it is to write how to do it. I made this short video to show how you can quickly duplicate, re-use, and sort pages or frames within a Jamboard. 

Applications for Education
Duplicating a page within a Jamboard is helpful when you want to have multiple pages that look the same but you want students to complete a different activity on each one of those pages. For example, I might want to use the same outline map of New England on three pages then one page have students label the states, on the second page have them label capitals, and on the third page label state nicknames.

This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, Today Headline, and 711Web.

Monday, April 12, 2021

How to Quickly Record Voice and Video Messages in Gmail

Sometimes it is easier, faster, and more effective to record a video or audio reply to an email than it is to type a response. For example, when I get asked for technical help it is often faster and more effective to create a screencast video than it is to write directions.

Sending an audio message in response to an email can be useful when you need to use some voice inflection to deliver meaning that you might not be able to deliver with just text. This is particularly true when replying to students who are still developing their reading skills or when replying to parents whose first language isn't your own.

In the following videos I demonstrate how to record video and audio messages directly from your Gmail inbox.

Two Ways to Create Videos in Your Gmail Inbox

How to Record and Send Voice Notes in Gmail

This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and 711Web.

Tuesday, April 6, 2021

A Handful of Jamboard Tutorial Videos

Last week I posted a video that contained a quick overview of five Jamboard features that are helpful to teachers and students. That was just the latest in a series of videos that I have made about Jamboard over the last couple of years. To learn more about Jamboard and how you might use it in your classroom, take a look at the following videos. 

I made this video a couple of years ago when many people thought that you had to own one of Google's physical Jamboard interactive whiteboards in order to use

How to Use Jambord & Screencastify to Make Whiteboard Videos

How to Make Whiteboard Videos With Loom & Jamboard

How to Use Jamboard in Google Meet
You can use Jamboard in Google Meet without having to share your whole screen. 

Making Magnetic Poetry With Jamboard and Google Classroom

This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, Today Headline, and 711Web.

Friday, April 2, 2021

Two New Google Workspace Features for Students - Including Saving Google Forms in Progress!

This week Google announced two new Google Workspaces for Education features that are sure to be beneficial to students. Both of the new features are things that teachers and students have requested for years. The first is a new set of citation options in Google Documents. The second is a new "save in progress" option in Google Forms.

Google Docs has included a citation and bibliography tool for quite a while. This week Google announced that new citation options are going to be available in Google Docs soon, if you don't already have them. The new options include citing films (movies), television shows, and a catch-all miscellaneous category.

The other new Google Workspaces for Education feature that Google announced this week is an option to save Google Forms responses in progress. Google is calling this feature "draft responses." Draft responses will let students save their responses to a Google Form without having to actually submit the form or leave the form open in the background. Draft responses can be saved for up to thirty days. Students will need to be signed into a Google Workspaces for Education account in order to save their responses in progress.

Draft responses in Google Forms is a beta product. Your Google Workspaces for Education domain administrator will need to apply for the beta in order for your school to use it. Domain administrators can apply for the beta here.

Applications for Education
As I mentioned above, the ability to save Google Forms responses in progress is a feature that teachers have requested for years. This feature will remove some of the pressure to give students a finite period of time to complete a quiz or other activity in Google Forms. I have never been a fan of timed quizzes so this new feature is particularly appealing to me.
The new options for citing sources in Google Documents is also going to be helpful to students. In particular, I foresee it being helpful to students in film studies classes as well as history students who might be viewing archival television news broadcasts.

On a related note, here's how to use the citation tool in Google Docs and here's how to create a quiz in Google Forms.

This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin , 711Web, and Today Headline.

Thursday, March 25, 2021

A Quick Tip for Categorizing Gmail Messages

The default inbox arrangement in Gmail consists of a Primary tab, a Social tab, and a Promotions tab. Gmail generally does a pretty good job of accurately sorting messages into those tabs. There are some occasions when messages that should appear in the Primary tab appear in Promotions and times when messages that should be in the Promotions tab land in the Primary tab. Fortunately, there is an easy way to remedy that problem. 

You can move messages from one Gmail tab to another by just clicking on the subject line of a message and then dragging it to the tab that you want it to be in. When you do that you'll see a small pop-up message asking if you want to have all future emails from that sender appear in tab to which you just moved the message. Watch this short video to see how this process works. 

Applications for Education
While rare, there are times when a message from a teacher to a student or student to a teacher lands in the wrong tab. Dragging the message back to the proper tab can help prevent that from happening again. Then the challenge is to get students to actually open their inboxes!

Tuesday, March 9, 2021

How to Download Google Meet Video Call Recordings

A few months ago Google introduced the option for teachers to record Google Meet video calls in some versions Google Workspaces. If you have that option and your school allows it, recording a Google Meet is a good way to save a lesson and publish it for students who missed the first time to go back and watch it. 

Before publishing the recording of a lesson conduct via Google Meet you might want to edit out the beginning of the meeting when you're doing "housekeeping" stuff before the lesson actually begins. To edit the recording you'll need to download the recording then upload it into your video editor of choice (I'd recommend WeVideo or iMovie). In this short video I demonstrate how to download the recording of a Google Meet video call. Remember, any Google Meet that is recorded will automatically be saved to a folder in your Google Drive. 

On a related note, here's an overview of ten Google Meet features teachers should know how to use.

Tuesday, February 23, 2021

How to Make Sure Students Aren't Unsupervised in Google Meet Video Calls

Google Workspace for Education users finally have a way to make sure that students aren't hanging out in a Google Meet without a teacher. 

Yesterday afternoon Google announced that teachers can now end Google Meet calls for all participants at once. Now when hosts leave a Google Meet call they will see an option to let others stay in the meeting or end the meeting for everyone. Students will be automatically disconnected when a teacher (host) chooses to end the meeting for everyone. 

If you use meeting nicknames in conjunction with the new option to end the meeting for all participants, you can ensure that students aren't hanging out in a Google Meet call without your supervision. 

As is usual with new features in Google Workspaces, this new Google Meet option is available to some users right now and will be available to all Google Workspaces for Education users in the next couple of weeks. It's important to note that this feature is only available to Google Workspaces for Education users and not to those using other versions of Google Workspaces (formerly known as G Suite for Education).

Add Voice Notes to Your Email With Mote

Last month I featured a new Chrome extension called Mote. Mote lets you add voice comments to Google Classroom, Slides, and Docs. As of yesterday it lets you add voice comments to Gmail messages. 

If you already have Mote installed in your Chrome web browser you should already have access to using Mote in your Gmail. (You might have to relaunch Chrome and approve Mote for it appear in Gmail). When you compose an email in Gmail you should see the Mote icon appear in the menu next to the "send" button. Click the Mote icon to record a message and have it automatically inserted into the email you're composing. 

Mote recordings in Gmail can be played by anyone who receives your email. Recipients don't need the Mote extension in order to hear your message. Recipients who do have Mote installed will be able to reply to your voice message with voice messages of their own. 

Applications for Education
For some people recording a voice note might be a quicker way to respond to students' email messages. I like the voice option because it provides an easy way to use inflection and tone when giving students feedback on their work or when responding to their questions. 

Monday, February 22, 2021

What's New in G Suite for Education - It's Not Called That Anymore!

Last week was a vacation week for my school and many others in New England. If you were on vacation or you just don't obsessively follow all things Google like I do, you may have missed that Google has changed the name of G Suite for Education to Google Workspaces for Education. For the most part, the name change doesn't have an impact on the day-to-day use of Google products by teachers like you and me. 

If you're curious about what's new with Google Workspaces for Education and the various versions of it, watch this short video in which I provide a run-down of the changes. I also made a short slideshow about the changes. You can see those slides here or as embedded below. 

How to Create a Google Slides Template

A couple of weeks ago I published directions for creating and editing master slides in Google Slides. Last week I received a follow-up question regarding using those edited master slides as a template for other presentations. If you're using Google Slides in a G Suite for Education Google Workspaces for Education account, there is a fairly easy way to turn your master slides into a template for you and your students to use and re-use. In this video I demonstrate how that process works to create a Google Slides template. 

Applications for Education
Creating a template is a great way to use consistent branding of presentations and it's also great for helping students follow guidelines for presentations. For example, I have a rule that font must be at least 28 points with no more than three lines per slide. Having a template for students to follow is a good way to help them follow those basic guidelines.