Showing posts with label Google Workspaces. Show all posts
Showing posts with label Google Workspaces. Show all posts

Thursday, May 13, 2021

How to Find Public Google Docs, Slides, Forms, Sheets, and Drawings

Last week I published an animated GIF of how to search by domain to find publicly shared Google Workspaces files. Over the weekend I was asked if I had a video of the process. I didn't have one, so I made this short one to demonstrate how to use Google's advanced search function to find publicly shared Google Docs, Slides, Forms, Sheets, and Drawings. Take a look and feel free to share if you think it can be helpful your students or colleagues. 



Applications for Education
One search strategies that I regularly remind my students to use is to search by file type. Doing that can often lead students to helpful resources published as PDFs or Word documents that they wouldn't have found with a typical Google search. Likewise, searching by domain to locate Google Docs, Slides, Sheets, or Drawings can help students discover useful resources that might otherwise go overlooked.

Helping students develop better search skills is one of the ten big topics covered in the Practical Ed Tech Virtual Summer Camp. Early bird discounts are still available. Register here.    

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web. Featured graphic created by Richard Byrne.

Wednesday, May 12, 2021

Moving Files Between Google Workspaces Accounts

It's that time of the year when some people are winding down their time in one school district in anticipation of a summer break before moving onto a new school district in the fall. For some people that means they have to figure out what to with the contents of their school-issued Google accounts. Just this week I've had two people ask me what they should do in that situation.

My advice to those who are leaving a school district that uses Google Workspaces is to put all of the files that you want to save into folders in Google Drive. Then download those folders and save them on a personal computer and or upload them to a personal Google account (Gmail-based) or another cloud storage service like Dropbox, Box, or OneDrive. Then when you have a new Google Workspaces account issued by your new school district, you can once again upload those folders into your new account or simply share files between your personal and work accounts.

If you want to save more than just the contents of your Google Drive, you can use Google Takeout to download all of the content from all aspects of your school-issued Google account.

In this short video I demonstrate how to download folders from your Google Drive and how to use Google Takeout.



In this short video I provide an alternate method of moving between Google accounts.



On the topic of summer, the June session of The Practical Ed Tech Virtual Summer Camp is starting to fill up. Early bird registration is available now.

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web. Featured graphic created by Richard Byrne.

Monday, May 3, 2021

My Ten Favorite "Hidden" Office 365 Features

Last week my most popular post on Free Technology for Teachers was this one highlighting my favorite features of Google Workspaces that are frequently overlooked. Based on the response to that post and video I decided to do the same thing for Office 365 users. I don't use Office 365 products as much as I do Google Workspaces (that's a result of the schools I've worked in over the years), but I still do have some favorite "hidden" features of Office 365 for teachers and students. 

My favorite “hidden” Office 365 features:
  • Word: Image insert with Pexels add-in.
    • Video insert and playback.
  • PowerPoint: Presenter coach
  • Forms: Open and close dates
  • OneNote: Save articles without annoying advertising pop-ups.
  • OneDrive: Share files with an expiration date and password.
  • Teams: Export Whiteboard Drawings as PNG
  • Excel: Analyze Data
  • Outlook: Schedule sending.
    • Message encryption/ forwarding prevention.
  • Message encryption/ preventing forwarding.
  • To Do: Add multiple steps within a task.

All of those features are demonstrated in this video.


This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.

Thursday, April 29, 2021

7 Interesting Features You Can Add to Google Sites

Last week Google sent out a notice reminding domain administrators that the end of the classic version of Google Sites is near. That prompted me to publish directions for transition from the classic version of Google Sites to the current version. I also shared a set of tutorials for building your first website with the current version of Google Sites. 

Once you've made the switch to the current version of Google Sites, you might want to go beyond the basics to add some interesting features to your site to make it a one-stop shop for all of your students' and parents' needs. Here are some things you can do to enhance your Google Site with additional features. 

Embed Posters Into Google Sites

Canva is my favorite tool for making all kinds of graphics including infographics and interactive posters. In the video below I demonstrate how to embed Canva posters into the pages of your Google Sites.



Add a News Section to Google Sites
If you want to make sure that visitors to your site see the latest updates and news first, use the method demonstrated in this video to include a "latest news" section in your website. 



Add Physics, Chemistry, and Math Simulations to Google Sites
PhET offers fantastic simulations for teaching math and science concepts. Those simulations can be embedded into your Google Site as is demonstrated in the following video. 



Add Padlet Walls to Google Sites
Padlet is one of the most versatile ed tech tools that I use. You can use Padlet to create backchannels, collaborative KWL charts, video and image galleries, and even create interactive maps. All Padlet walls can be embedded into Google Sites pages. 



Add an Art Gallery to Google Sites
Wakelet, like Padlet, is a versatile tool for making collections of links, images, videos, and more. You can use Wakelet in conjunction with Google Sites to create an online art gallery. 



Add an Image Carousel to Google Sites
Do you have a bunch of pictures from a school event that you'd like to share with people visiting your website made with Google Sites? If so, adding an image carousel to your Google Site is a simple and good-looking way to do that. 



Add Flipgrid Topics Into Google Sites
If you have a Flipgrid that you want to share with a wider audience without having to send out individual invitations, embedding that Flipgrid into your Google Site is a solution. In the video below I demonstrate how you can include Flipgrid topics in the pages of your Google Sites website. 



This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web. Featured graphic created by Richard Byrne.

Tuesday, April 27, 2021

How to Add Voice Recordings to Google Forms

Earlier this year I shared a series of videos about how to add voice comments to Google Documents, Google Slides, and Google Classroom. All of those videos featured the use of a free Chrome extension called Mote. Over the weekend Mote added support for use in Google Forms. 

With the Mote Chrome extension installed you can now record voice notes directly in Google Forms. Those notes can be played back in Google Forms even if students don't have the Mote extension installed. Of course, if they do have the extension installed students can record audio responses to questions in Google Forms. 

In this new video I demonstrate how to add voice recordings to Google Forms. The video shows teacher and student perspectives of using Mote to add voice recordings to Google Forms. 



Applications for Education
My first thought when I saw that Mote would work with Google Forms was to use it in world languages courses. Teachers can now record prompts for students to listen to and speak replies to directly in Google Forms.

As I demonstrated in the video above, adding voice notes to Google Forms could be a good way to provide audio support for students who need it when taking an assessment in Google Forms.


This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.

Monday, April 26, 2021

Ten Google Workspaces Features for Teachers You Might Be Overlooking

Google Workspaces (formerly known as G Suite, Google Apps, and just plain Google Drive) has a lot of great features for teachers and students. Some of them are obvious while others might be considered "hidden" features. Those hidden features are often little things that make using Google Workspaces a little easier than faster. In this video I highlight ten of my favorite Google Workspaces features that are often overlooked.



Featured in the video:
  • Google Docs: new document shortcut.
  • Google Slides: specify video start and stop time.
  • Google Forms: set default point value.
  • Google Sheets: apply a theme.
  • Google Meet: blur your background.
  • Google Classroom: copy an entire class.
  • Google Jamboard: duplicating objects.
  • Google Drawings: hyperlink elements of a published drawing.
  • Gmail: schedule sending of messages.
  • Google Keep: set reminders based on time and place.
This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.

Thursday, April 22, 2021

How to Identify Which Version of Google Sites You're Using

A couple of days ago I wrote about the impending deprecation of the classic version of Google Sites and how to transition to the new version. A reader sent me a good follow-up question. That was, "is there an easy way to tell which version of Google Sites I'm using?" Yes, there is an easy way to quickly identify which version of Google Sites you're using. 

To identify which version of Google Sites you're using simply enter sites.google.com into your browser's address bar then look in the bottom-left corner of the screen. If the bottom-left corner of the screen has a "back to Classic Sites" button then you're using the current version of Google Sites. Here's a little video demonstration of those steps. 



This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that regularly steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.

Tuesday, April 20, 2021

The Old Version of Google Sites is Finally Shutting Down - Here's How to Use the Current Version

For nearly five years now Google has been saying that the old, "classic" version of Google Sites would be closing "soon." It appears that they really mean it this time. In an email to Google Workspaces domain administrators and in this blog post, Google has announced that on May 15th the ability to create new websites using the old version of Google Sites will be removed. Then on December 1st editing of sites made with the classic version of Google Sites will be disabled. And on January 1, 2022 all sites made with the classic version of Google Sites will be offline. 

Transition from Classic Google Sites to Current Google Sites

People who are still using the classic version of Google Sites can transition to the current version of Google Sites by following the directions in this video. It should be noted that not all features found in the classic version of Google Sites are available in the current version of Google Sites. 

Create a Website with Google Sites

The current version of Google Sites is easier to use and more aesthetically pleasing than the classic version. And there are some helpful features in the current version that were not available in the classic version. Those features include automatic resizing for mobile devices, drag-and-drop positioning of page elements, and page-level display settings. Watch this video to learn how to make your first website with Google Sites. 


Three Quick Ideas for Using Google Sites in Your Classroom

Thursday, April 15, 2021

How to Quickly Duplicate and Sort Jamboard Pages

Jamboard has a lot of handy features and neat uses for in-person and online instruction. I recently outlined a bunch of them in this blog post. This afternoon someone emailed me looking for help with duplicating pages within a Jamboard. Like a lot of things, it's easier to show how to do it than it is to write how to do it. I made this short video to show how you can quickly duplicate, re-use, and sort pages or frames within a Jamboard. 



Applications for Education
Duplicating a page within a Jamboard is helpful when you want to have multiple pages that look the same but you want students to complete a different activity on each one of those pages. For example, I might want to use the same outline map of New England on three pages then one page have students label the states, on the second page have them label capitals, and on the third page label state nicknames.



This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, Today Headline, and 711Web.

How to Score Google Forms Questions That Have Multiple Correct Responses

This afternoon I answered an email from a reader who was having a little trouble with Google Forms. She was trying to create a quiz in which some of the questions had multiple correct responses for students to select. For example, "select from this list the names of the people who have walked on the moon." 

To create a question or prompt in Google Forms that has multiple correct responses you need to use "checkboxes" question type. Multiple choice will not work because Google Forms will only allow one selection. By using checkboxes you can have students make multiple selections in response to the question. 

When using the checkbox question type your students can select multiple correct responses to a prompt like, "select the names of the people who have walked on the moon." When you do that you'll find that Google Forms will not give partial credit to a student who selects one correct name and one incorrect name. Therefore, you'll need to change the settings on your Google Form to "release scores after review" instead of the default "release scores immediately" in the form settings. Then you'll have to manually score the question(s) that ask students to make multiple selections. 

In the video that is embedded below I demonstrate the process that I've outlined above for creating and scoring Google Forms questions that have multiple correct responses.  




This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, Today Headline, and 711Web.

Monday, April 12, 2021

How to Quickly Record Voice and Video Messages in Gmail

Sometimes it is easier, faster, and more effective to record a video or audio reply to an email than it is to type a response. For example, when I get asked for technical help it is often faster and more effective to create a screencast video than it is to write directions.

Sending an audio message in response to an email can be useful when you need to use some voice inflection to deliver meaning that you might not be able to deliver with just text. This is particularly true when replying to students who are still developing their reading skills or when replying to parents whose first language isn't your own.

In the following videos I demonstrate how to record video and audio messages directly from your Gmail inbox.

Two Ways to Create Videos in Your Gmail Inbox


How to Record and Send Voice Notes in Gmail


This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and 711Web.

Tuesday, April 6, 2021

A Handful of Jamboard Tutorial Videos

Last week I posted a video that contained a quick overview of five Jamboard features that are helpful to teachers and students. That was just the latest in a series of videos that I have made about Jamboard over the last couple of years. To learn more about Jamboard and how you might use it in your classroom, take a look at the following videos. 

I made this video a couple of years ago when many people thought that you had to own one of Google's physical Jamboard interactive whiteboards in order to use Jamboard.Google.com


How to Use Jambord & Screencastify to Make Whiteboard Videos



How to Make Whiteboard Videos With Loom & Jamboard



How to Use Jamboard in Google Meet
You can use Jamboard in Google Meet without having to share your whole screen. 



Making Magnetic Poetry With Jamboard and Google Classroom


This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, Today Headline, and 711Web.

Friday, April 2, 2021

Two New Google Workspace Features for Students - Including Saving Google Forms in Progress!

This week Google announced two new Google Workspaces for Education features that are sure to be beneficial to students. Both of the new features are things that teachers and students have requested for years. The first is a new set of citation options in Google Documents. The second is a new "save in progress" option in Google Forms.

Google Docs has included a citation and bibliography tool for quite a while. This week Google announced that new citation options are going to be available in Google Docs soon, if you don't already have them. The new options include citing films (movies), television shows, and a catch-all miscellaneous category.

The other new Google Workspaces for Education feature that Google announced this week is an option to save Google Forms responses in progress. Google is calling this feature "draft responses." Draft responses will let students save their responses to a Google Form without having to actually submit the form or leave the form open in the background. Draft responses can be saved for up to thirty days. Students will need to be signed into a Google Workspaces for Education account in order to save their responses in progress.

Draft responses in Google Forms is a beta product. Your Google Workspaces for Education domain administrator will need to apply for the beta in order for your school to use it. Domain administrators can apply for the beta here.

Applications for Education
As I mentioned above, the ability to save Google Forms responses in progress is a feature that teachers have requested for years. This feature will remove some of the pressure to give students a finite period of time to complete a quiz or other activity in Google Forms. I have never been a fan of timed quizzes so this new feature is particularly appealing to me.
 
The new options for citing sources in Google Documents is also going to be helpful to students. In particular, I foresee it being helpful to students in film studies classes as well as history students who might be viewing archival television news broadcasts.

On a related note, here's how to use the citation tool in Google Docs and here's how to create a quiz in Google Forms.

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin , 711Web, and Today Headline.

Five Jamboard Features You Should Know How to Use

In the last year Jamboard has become one of my favorite tools for online and hybrid instruction. I often use it in place of Zoom's whiteboard function because I can create multiple page whiteboards that I then share with my students via Google Classroom. My students can then take notes on their own copies of the Jamboard and modify their copies of the Jamboard. I also like using Jamboard to give students diagram templates that they then complete on their own. Those features of Jamboard and more are highlighted in my new video, Five Jamboard Features You Need to Know.

In the following video you can learn:

1. How to use version history in Jamboard and how to name versions. 

2. How to quickly duplicate objects and why that's helpful.

3. How to export Jamboards as PDFs. 

4. How to set custom backgrounds in Jamboard. 

5. How to create and distribute Jamboard templates. 



This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and 711Web.

Thursday, April 1, 2021

My Most Popular Tutorials in March

As I mentioned in today's episode of Two Ed Tech Guys Take Questions and Share Cool Stuff, my YouTube channel now has nearly 35,000 subscribers watching my tutorial videos. On my channel I cover everything from how to make a Google Form to how to make a green screen video to how to map spreadsheet data. Here's a list of the ten most-watched tutorial videos on my YouTube channel in March.

This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my work include CloudComputin and 711Web.

How to Create Comic Strips in Google Slides



How to Add a Timer to Your PowerPoint Slides



How to Create Videos on a Chromebook - No Extensions or Apps Required



Threadit - Google's Alternative to Flipgrid?!


This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my work include CloudComputin and 711Web.

Friday, March 26, 2021

Google Meet Transcripts Automatically Saved as New Google Docs

For Google Meet users one of the easiest ways to improve the accessibility of your live online instruction is to enable captions during your meetings. A transcript of those captions can be quite helpful to students who miss the meeting and or those who want to revisit the highlights of the meeting. Google Meet Transcripts by Scribbl is a new Chrome extension that can make the process of creating a meeting transcript and sharing it easier than ever before. 

Google Meet Transcripts by Scribbl will record all of the captions that are generated during a Google Meet call. When the meeting is over a Google Document containing the transcript is automatically generated for you. The best part is that the transcript is time-stamped! The time-stamps make the transcript easier to read and easier to find a section of the meeting without having to read through the entire transcript. The transcript is a Google Document so you can share it just like you would any other Google Document including publishing a copy for each student via Google Classroom. 



It should be noted that if you try this extension and it doesn't work the first time, check to make sure that you don't already have another caption-saving extension enabled in Chrome. If that's the case, disable the other one before running Google Meet Transcripts by Scribbl

Applications for Education
Google Meet Transcripts by Scribbl could be a great tool for teachers who want to have a written record of what they said and what their students said during an online class meeting. (If you record students' comments make sure you are in compliance with your school's policy about recording). It could also be useful for recording the notes or minutes from a staff meeting that is held in Google Meet.

Wednesday, March 24, 2021

5 Ideas for Using Threadit in School

This is an excerpt of my full article that I published on my other site, Practical Ed Tech

Threadit is Google's new tool for recording webcam and screencast videos. The best way to think of it is as "Google Docs meets Flipgrid." Here's my preliminary list of five ways to use it in school. 

  • Group Video Presentations
  • Asynchronous Video Discussions
  • Segmented Tutorial Videos
  • Asynchronous Video Office Hours
  • "Feel Good" Group Messages
Details on all five of those ideas can be read here on Practical Ed Tech

My complete video overview of Threadit can be seen here on my YouTube channel or as embedded below. 

Tuesday, March 23, 2021

Two Ways to Create Videos in Your Gmail Inbox

Last week Google introduced a new video recording tool called Threadit. A Chrome extension is one aspect of what Threadit offers. With the Threadit Chrome extension installed you can record a video without leaving your Gmail inbox. Threadit is now the second tool that I can recommend for recording screencast videos directly from your inbox. Loom's Chrome extension is the first tool that I recommended for making screencast videos directly from your inbox. Both tools are demonstrated in this new video


Learn more about all of Threadit's features in this post on Practical Ed Tech

Applications for Education

Both of these tools provide an easy way to reply to requests for tech help. Creating a quick screencast video to answer a student's or a colleague's question about how to do something on his or her computer can be a lot more efficient than trying to write step-by-step directions. 

Wednesday, March 17, 2021

A New Look for Presenting With Google Slides

On Monday Google announced a change to the presentation menu in Google Slides. Yesterday afternoon I got to try it for the first time. The new Google Slides presentation menu is a great improvement over the old one!

Just like before you still need to click the "present" button in the Slides editor. You'll notice the changes after doing that. When you enter the full presentation mode you'll notice that the large menu of presentation tools that used to be in the bottom, left corner of your slides is now gone! That large menu has been replaced by a tiny, easy-to-miss, menu that only appears when you hover your cursor over the bottom, left corner of your slides. When the menu does appear it will only show the number of the slide that you're on an arrow to advance your slides. To get the full list of presentation options you'll have to open the little "three dot" menu that appears next to the slide advancement arrow. See my screenshot below for picture of the new menu when opened. 


I love the change that Google has made to the Slides presentation format. The new "hidden" menu is far less obtrusive than the old menu. Watch my video below to see the new menu in action. 

Saturday, March 13, 2021

Jamboard Now Offers Version History

This school year Google's Jamboard has become one of my go-to tools for hybrid instruction. Yesterday, Google added a feature to Jamboard that I'm excited to finally see. That feature is version history. 

Version history in Jamboard works just like version history in Google Docs and Google Slides. To access it simply open the little "three dots" menu next to the share button in Jamboard. Once you open that menu you'll see a new option for "see version history" at the bottom of the menu. Click on "see version history" and you'll see a list of time-stamped versions or revisions of the Jamboard. 

Just like in Google Docs and Google Slides you can name the different versions of a Google Jamboard. And just like in Docs and Slides you can revert back to previous version with just one click. 


Applications for Education
Version history in Jamboard could be useful when students are working together on a brainstorming activity or, as my students were doing yesterday, a flowchart creation activity. Students can work for a while on a Jamboard then stop and talk about the various versions they've made. If they decide that a previous version was better, they can quickly revert back to it.

On a related note, here's an overview of how to use Jamboard in Google Classroom