Showing posts with label Office 365. Show all posts
Showing posts with label Office 365. Show all posts

Wednesday, October 6, 2021

40 OneNote and Outlook Tips for Teachers and Students

Mike Tholfsen is a product manager for Microsoft Education and the producer of some excellent Microsoft product tutorial videos for teachers. I recently mentioned one of his videos in my weekly newsletter. For those who missed it, the video I mentioned was 20 Outlook Web Tips and Tricks 2021

In 20 Outlook Web Tips and Tricks 2021 Mike details some helpful tips including how to snooze messages, how to delay sending, how to set rules in Outlook, and a bunch of tips regarding the appearance of Outlook. My favorite tip in the video is OneNote integration with Outlook. 

Speaking of OneNote, Mike also has a great video full of OneNote tips and tricks for teachers. As someone who admittedly doesn't get the most out of my use of OneNote (I use it primarily for bookmarking) Top 20 Microsoft OneNote Tips and Tricks 2021 was an eye-opener. In particular the tips about keyboard shortcuts and custom tags will be things that I try to implement moving forward in my OneNote use. In the video Mike also spends a good deal of time demonstrating the use of Immersive Reader in OneNote as well as Outlook integrations with OneNote.

Tuesday, June 1, 2021

Moving from OneDrive to Google Drive

On Monday I shared directions for moving from Google Drive to OneDrive. I did that to help people who are leaving a school district that uses Google Workspaces for one that is using Office 365. Of course, it also happens that at the end of the school year some people will leave an Office 365 environment for a Google Workspaces environment. If that's the case for you, watch this short video that I created for you. 

In the video I demonstrate how to download files from your OneDrive account and then upload them to a Google Drive account. In the video I also point out the small problem that occurs when you import a zip file into Google Drive. There are two remedies to that problem. The first is to use a third-party add-on in Google Drive to extract the contents of your zip file. The second is to skip the zip file and just download the individual files that you need from your OneDrive account before uploading them as individual files in your Google Drive account. Neither option is ideal, but they both work. 

On a related note, if you're leaving one school district that uses Google Workspaces for another that uses Google Workspaces, here are directions for making that move as easy as possible.

This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured graphic created by Richard Byrne using Canva.

Monday, May 31, 2021

Games, Maps, and Pictures - The Month in Review

Good morning from Maine where we're ending the month with a cold and rainy day. It's so chilly and damp that we have the heat on! Last week it was over 90F and I was turning getting all of our air conditioners out of winter storage. Such is life in northern New England. 

This month I wrapped up my Teaching History With Technology course. A few folks have asked if I'll offer it again during the summer. I will offer it again but I've not chosen dates. I'll announce that as soon as possible. What I do have firm dates for is The Practical Ed Tech Virtual Summer Camp. Early bird registration ends tonight! Register here

Finally, I hope that everyone has a great end to the school year and a well-deserved rest in June. 

These were the most popular posts in May:
1. How to Create Your Own Online Board Game
2. Fling the Teacher! - A Fun Review Game
3. - A New Way to Quickly Make an Animated Map
4. Ten Good Tools for Telling Stories With Pictures
5. How to Find Public Google Docs, Slides, Forms, Sheets, and Drawings
6. Combine Canva and TeacherMade to Create Online Activities
7. Brainstormer - A Collaborative Brainstorming and Voting Tool
8. Three Good Ways to Make Online Word Games
9. My Ten Favorite "Hidden" Office 365 Features
10. Ten Google Workspaces Features for Teachers You Might Be Overlooking

Register Today!
Early bird registration for the Practical Ed Tech Virtual Summer Camp ends at midnight (Eastern Time). Register for the session of your choice right here!

On-demand Professional Development
Other Places to Follow Me:
  • The Practical Ed Tech Newsletter comes out every Sunday evening/ Monday morning. It features my favorite tip of the week and the week's most popular posts from Free Technology for Teachers.
  • My YouTube channel has more than 36,000 subscribers watching my short tutorial videos on a wide array of educational technology tools. 
  • I've been Tweeting as @rmbyrne for fourteen years. 
  • The Free Technology for Teachers Facebook page features new and old posts from this blog throughout the week. 
  • And if you're curious about my life outside of education, you can follow me on Instagram or Strava.
This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and WayBetterSite. Featured image captured by Richard Byrne.

Monday, May 10, 2021

How to Embed Word Documents Into a Blog or Website

One of last week's most popular posts was this one highlighting my favorite "hidden" features of Office 365 tools. To start this week I have another hidden Office 365 feature that you might find handy. That feature is the option to embed Word documents into your blog or website. You can do that with any document that you access through your online Office 365 account. 

To embed a Word document into a blog post or web page simply follow these steps. 

1. Open your Word document in your web browser through your Office 365 account. 

2. Select "File" then "more file options." "More file options" is found by clicking on the three horizontal dots under the folder icon. 

3. Choose "share" then choose "embed."

4. Copy the provided embed code and paste it into your blog post or web page editor just as you would when embedding videos from YouTube or Vimeo. You can alter the size of the display by changing the width and height dimensions in the embed preview window. 

Applications for Education
Embedding a Word document into your website or blog can be a convenient way to share documents with parents or students without having to re-write the content in your website or blog editor. It's more convenient for you and it's more convenient for them because they don't have to download the documents in order to read them.

This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web. Featured screenshots created by Richard Byrne.

Monday, May 3, 2021

My Ten Favorite "Hidden" Office 365 Features

Last week my most popular post on Free Technology for Teachers was this one highlighting my favorite features of Google Workspaces that are frequently overlooked. Based on the response to that post and video I decided to do the same thing for Office 365 users. I don't use Office 365 products as much as I do Google Workspaces (that's a result of the schools I've worked in over the years), but I still do have some favorite "hidden" features of Office 365 for teachers and students. 

My favorite “hidden” Office 365 features:
  • Word: Image insert with Pexels add-in.
    • Video insert and playback.
  • PowerPoint: Presenter coach
  • Forms: Open and close dates
  • OneNote: Save articles without annoying advertising pop-ups.
  • OneDrive: Share files with an expiration date and password.
  • Teams: Export Whiteboard Drawings as PNG
  • Excel: Analyze Data
  • Outlook: Schedule sending.
    • Message encryption/ forwarding prevention.
  • Message encryption/ preventing forwarding.
  • To Do: Add multiple steps within a task.

All of those features are demonstrated in this video.

This post originally appeared on If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin, TodayHeadline, and 711Web.

Tuesday, October 20, 2020

A New Microsoft Teams Feature That I Wish Google Classroom Had

If you work in a school that use Microsoft Teams or any of the other great Office 365 tools available to teachers and students, you need to subscribe to Mike Tholfsen's YouTube channel. It was through his channel that I recently learned about a fantastic new feature in Microsoft Teams that I wish Google would add to Classroom.

The new Microsoft Teams feature that look awesome is the option to anonymize students' assignment submissions when you're grading them. In other words, you can hide all student names and avatars when you are grading their work then reveal their names and avatars after you have completed grading all submissions. Mike made a new video that succinctly shows you how to use anonymous grading in Microsoft Teams

Applications for Education
Whether we want to admit it or not, we all can have a little bias when looking through students' essays and other written work like lab reports (Mike gives a good example of that in the video above). Anonymizing assignment submissions is one way to try to remove that bias. I'm glad to see that Microsoft Teams now has this option and I hope that Google's product development team takes note of it. 

Thursday, October 1, 2020

A Similarity Checker in Word - How Did I Miss This?

I've written about Google Classroom's originality reports in the past. I've also posted tutorials on looking for matching documents via Google Drive. This week, thanks to Mike Tholfsen, I learned that my Microsoft-using friends have a similar feature available to them via the online version of Microsoft Word. 

The similarity checker in Microsoft Word uses Bing to determine if there is a match or strong similarity between what a student puts in his or her document and a publicly available webpage. You can see a full overview of how the similarity checker works by watching this video produced by Mike Tholfsen. 

It is important to note that the similarity checker in the online version of Microsoft Word is only available to paying Office 365 subscribers and not to users of free Office 365 accounts. I decided to write this blog post anyway because I know that many of you reading this are working in schools that do have paid Office 365 accounts. 

Tuesday, September 29, 2020

How to Use Microsoft Forms for a Classroom Sign-in/ Sign-out Sheet

A couple of weeks ago I published a video about how to create a sign-in/ sign-out sheet to use in Google Classroom. A few people have since emailed me to ask if it's possible to do the same thing in a Microsoft environment. It is possible to do that with Microsoft Forms. 

In this new video I demonstrate how to create a sign-in/ sign-out sheet with Microsoft Forms. In the video I also explain variations on the form and how students complete the form. 

Friday, June 12, 2020

How to Create an Approved Senders List in Gmail

Have you ever signed up for a webinar like this one and then wondered why you never got any information about how to join the webinar? Or have you had someone say, "yeah, I emailed that to you yesterday" but you didn't see it in your inbox? If so, you should create an approved senders list in your inbox.

Creating an approved senders list will ensure that email you want to receive from a particular sender or group of senders always ends up in your inbox instead of in your spam folder.

In the following video I demonstrate how to create an approved senders list in Gmail. (Creating an approved sender list is also known as creating a whitelist in your email account).

Create an Approved Senders List in Office 365
If you're an Office 365 or Outlook user, you can also create an approved senders list in your email account. Here are a couple of tutorials on how to do that.

Saturday, March 30, 2019

Math Keyboard and More Updates to Microsoft Forms

Microsoft Forms doesn't get as much coverage on this blog as Google Forms, but that doesn't mean that Microsoft Forms doesn't have some great features. In fact, it has some features that I wish Google would add to Google Forms.

In March Microsoft added some nice features to Microsoft Forms. For students and teachers, the most significant of those new features is the inclusion of a math keyboard. This feature lets students use a virtual keyboard to answer open-ended math questions in Microsoft Forms.

A small, but convenient update to Microsoft Forms lets you launch Forms from the header of

Thursday, September 25, 2014

Students Can Get Office 365 for Free (Some Conditions Apply)

Microsoft's Student Advantage program allows eligible students to get free copies of Office 365. To qualify students have to be enrolled in a school that has purchased Office organization-wide for all faculty/staff via the Microsoft Volume Licensing program. If your school has done that then your students are eligible to request a free copy of Office 365 for their personal computers. The program is currently open to students in the United States and will expand globally later this year. Click here for complete directions and terms for taking advantage of this offer.