Showing posts with label gmail tips. Show all posts
Showing posts with label gmail tips. Show all posts

Monday, April 12, 2021

How to Quickly Record Voice and Video Messages in Gmail

Sometimes it is easier, faster, and more effective to record a video or audio reply to an email than it is to type a response. For example, when I get asked for technical help it is often faster and more effective to create a screencast video than it is to write directions.

Sending an audio message in response to an email can be useful when you need to use some voice inflection to deliver meaning that you might not be able to deliver with just text. This is particularly true when replying to students who are still developing their reading skills or when replying to parents whose first language isn't your own.

In the following videos I demonstrate how to record video and audio messages directly from your Gmail inbox.

Two Ways to Create Videos in Your Gmail Inbox


How to Record and Send Voice Notes in Gmail


This post originally appeared on FreeTech4Teachers.com. If you see it elsewhere, it has been used without permission. Sites that steal my (Richard Byrne's) work include CloudComputin and 711Web.

Sunday, October 4, 2020

How to Disable or Limit Google Classroom Notifications

If you're like a lot of the teachers I'm hearing from this fall, you're using Google Classroom more than ever. And if that's the case you might be feeling like you're getting overrun with notifications from Google Classroom. That was certainly the case for someone who asked me and Rushton Hurley for help in the latest episode of Two Ed Tech Guys Take Questions and Share Cool Stuff

If you're feeling overwhelmed or just annoyed by a barrage of notifications from Google Classroom, you can turn them off. That's exactly what I demonstrate in this new video

Thursday, July 23, 2020

Three Time-saving G Suite Features for Teachers

This afternoon I hosted a webinar in which I shared some time-saving tips for teachers using G Suite for Education. I shared them in the context of talking about providing feedback to students as quickly as possible in asynchronous online learning environments. Aside from that context, these I don't know any teacher who wouldn't like to tackle administrative tasks more quickly and get on with other things. So without wasting any more time, here are three time-saving tips for teachers using G Suite for Education.

Use a Comment Bank in Google Classroom
If you use Google Classroom to give Google Docs, Slides, or Sheets assignments to your students, create and use a comment bank to speed up the process of giving feedback to your students. Watch my video below to learn how to do this.



Use Google Keep to Add Comments to Students' Work
Google Classroom is great for giving feedback on final drafts of students' work. But if you don't use Google Classroom or you want to give students feedback on early drafts of their work, then the following method of using Google Keep to add comments to your students' Docs, Slides, and Sheets can be a time-saver.



Use Canned Responses in Your Email
Do you find yourself answering the same emailed questions over and over again? If so, you need to try using canned responses in your email. Canned responses allow you to draft messages that you can save and insert into responses over and over again. Watch my video to learn how to enable canned responses in Gmail (G Suite for Edu mail).



Friday, June 12, 2020

How to Create an Approved Senders List in Gmail

Have you ever signed up for a webinar like this one and then wondered why you never got any information about how to join the webinar? Or have you had someone say, "yeah, I emailed that to you yesterday" but you didn't see it in your inbox? If so, you should create an approved senders list in your inbox.

Creating an approved senders list will ensure that email you want to receive from a particular sender or group of senders always ends up in your inbox instead of in your spam folder.

In the following video I demonstrate how to create an approved senders list in Gmail. (Creating an approved sender list is also known as creating a whitelist in your email account).



Create an Approved Senders List in Office 365
If you're an Office 365 or Outlook user, you can also create an approved senders list in your email account. Here are a couple of tutorials on how to do that.


Saturday, January 18, 2020

A Tip for Your Colleagues Who Unnecesarily Use "Reply All"

In a presentation that I occasionally give about the evolution of educational technology I have a slide that lists classic online discussion tools. On that slide I have a bullet point that reads, Group Email (which everyone hates). That slide always gets a chuckle from the audience because everyone has a colleague that uses "reply all" far more often than is necessary. If you use G Suite for Education, you avoid being that colleague by making a small change in your Gmail settings.

In Gmail settings you can set the default reply behavior to be "reply" instead of "reply all." Making that change means that you never have to worry about accidentally sending a reply a group unless it is absolutely necessary for everyone in the group to see your reply. See my screenshot below for directions.

Friday, June 14, 2019

How to Set a Vacation Responder

For the last week my Facebook feed has been filled with posts from friends who are celebrating the last day(s) of the school year. This is a good time to set a vacation responder in your email. If you use Gmail (either consumer or G Suite for Education), watch my video below to learn how you can set an automatic vacation responder.


Applications for Education
Even though you might be on summer vacation, there are parents and students who might email you and except a response just as quickly as during the school year. Setting a polite vacation responder message can remind those parents or students that you might not be available to respond as quickly as they would like.

Saturday, October 7, 2017

Using Canned Responses in Gmail


Gmail Labs are something that often go unnoticed because they are somewhat hidden and hard to find unless you are looking for them. A word of caution about Gmail Labs. These features can be killed off at any given time with no warning so try to not get too attached to any of them. One of my favorite Labs is called Canned Responses and it has been around for a long time. This nifty feature is a breeze to set up,  it's super easy to use, and it will probably save you time. For it to work you need to enable the lab as shown in the top diagram. Once it is enabled you will compose an email that is a typical response that you find yourself sending over and over again. Think about how many times you email your office hours or have to remind students about your homework or extra credit policies.

The bottom diagram shows you the steps for how to create and save a canned response. Once you save a response you are ready to go! In order to use a canned response simply click the reply button on an email, then select the dropdown arrow on the lower right corner and select called responses and select the one you want to use.

Applications for Education 
By using canned responses, teachers are modeling digital age work and learning which is an essential skill for all teachers and students.






Sunday, October 2, 2016

Sushi, Gmail, and Kahoot

At the end of every month I like to take a look at the search terms visitors frequently use on Free Technology for Teachers. It gives me a sense of what people are interested in learning about. That information helps me brainstorm new blog posts for the next month. The three most commonly searched terms in Septmeber were "Gmail tips," "sushi monster," and "Kahoot." Here's some information related to all three of those terms.

Sushi Monster
Sushi Monster is a free iPad game from Scholastic that helps kids practice their addition and multiplication skills. This is the premise of Sushi Monster; students feed their Sushi Monsters by correctly choosing two numbers that when added or multiplied result in the number that the monster wants to eat. When the monster has been fully fed students move on to feeding a new monster. The video below provides a good demonstration of Sushi Monster in action.



Gmail Tips
Creating and using contact groups can save you a lot of time when you're sending messages to groups of parents, colleagues, or students. Watch the video below to learn how to create a contact group.



Use Gmail offline, unsend a message, reply all vs. reply:
Setting your Gmail account for offline use is easy and makes it easy for you to work on email even when you don't have a connection to the Internet.

Every once in a while you might hit "send" a bit too early. The undo send function can rescue you from that situation.

No one likes to be copied on a email thread when they don't need to be. Make sure you know when to use "reply all" and when not to use it.



Kahoot:
In April Kahoot released a new team mode. The team mode is designed to be used with students who are sharing computers, tablets, or phones. In team mode students arrange themselves in teams around a shared computer or tablet. When you start a Kahoot game you'll now choose "team mode." With team mode selected your students will be prompted to enter a team name and a list of the team members. After the teams have entered their names you will be ready to start the game. One of the nice features of team mode is that students have time to discuss their answer choices before they are allowed to submit a response. From there the game is played and scored as any other Kahoot game is scored.

Kahoot's ghost mode essentially gives students the opportunity to play a Kahoot review game against themselves. In ghost mode students measure their progress against themselves. First, run a Kahoot game as you normally would. At the end of the game select "ghost mode" to run the game again. In ghost mode students play against their own scores from the previous game. Then when you run the game students will be competing against the "ghost" version of themselves from the previous running of the game. For example, I play a game as a student in the first running of a game then in the second running of the game I'll be competing against my previous score as well as those of my classmates.

One of the features of Kahoot that I frequently demonstrate in my workshops is the option to duplicate and edit quizzes that teachers have contributed to the public Kahoot quiz gallery. Duplicating and editing existing quizzes can save you a lot of time when you need to find a quick review activity for your students.

Wednesday, December 30, 2015

Three Helpful Gmail Settings for Teachers and Students

As I do every year, I am taking this week to relax, recharge, and ski with friends. While I'm away I will be re-running the most popular posts of the year. This was one of the most popular posts in June, 2015.

Yesterday's post about the new (to some users) Gmail setting called "Undo Send" prompted a few questions to appear in my inbox. To address those questions I recorded the following video containing an overview of three helpful Gmail settings for students and teachers. The video covers using Gmail offline, setting the "undo send" grace period, and setting the "reply v. reply all" default function.

Sunday, April 28, 2013

A Nice Cheat Sheet for Gmail Shortcuts

If you rely on Gmail for personal or professional use (including Google Apps for Education email messages) take a look at this nice little guide to Gmail shortcuts. These shortcuts, highlighted on one page, could save a few minutes or more the next time that you face a backlog of email messages.


Gmail-Cheat-Sheet
Applications for Education
Download this guide, print it, and display in your classroom, computer lab, or library as a quick reference for you and your student.

H/T to Life Hacker.

Thursday, November 29, 2012

How to Search Gmail by Attachment Size and Date

Yesterday, I shared the Gmail+1 "hack." Today, I have another handy Gmail trick for you. In Gmail you can search for attachments by date and by file size. So if you can't remember who sent you an attachment try these tips demonstrated in the Tekzilla video embedded below.