Showing posts with label google calendar. Show all posts
Showing posts with label google calendar. Show all posts

Wednesday, April 19, 2023

How to Add Collaborators to Google Calendar

As I'm sure many of you do, I often play the role of "tech support person" for friends and family. That was the case a few days ago when a friend of mine who owns a local, small business asked for help with Google Calendar. 

My friend wanted a quick and easy way for his one and only employee to view a list of upcoming appointments and deadlines. My suggestion was to simply create a shared Google Calendar. 

In the short video that is embedded below I demonstrate how to add collaborators to Google Calendar


Applications for Education
When I taught a PC repair class that took in external projects, I created a shared Google Calendar so that my students could see when we took in a project, when parts would be available, and when we estimated to return the computer to the user. 

Tuesday, October 18, 2022

Five Google Workspace Tips That Can Make Your Day Better

The best part of a being a teacher is making connections with kids. Making those connections takes time. Unfortunately, teaching also comes with a lot of procedural and administrative tasks that take away from the time that can be used to build those connections with students. But you can get some of that time back when you use helpful systems to streamline administrative tasks. In this new video I highlight five Google Workspace tips that can make your day a little better by streamlining some routine tasks. 


Watch the video above to learn about:
  • Creating email templates.
  • Using an email schedule.
  • Streamlining meeting scheduling. 
  • Creating unforgettable reminders. 
  • Quickly creating helpful things with Google Sheets templates. 

Friday, October 14, 2022

How to Print Guest Lists for Google Calendar Events

Google Calendar, like most products in Google Workspace, has lots of little features that are often overlooked. Just because those features are overlooked doesn't mean that they're not useful. For example, you can print a guest list from an event on any of your Google Calendars. In the short video that is embedded below I demonstrate how to print guest lists for Google Calendar events


I use printed guest lists for meetings because it's often faster for me to take attendance on paper than it is to toggle between tabs or screens (especially when hosting virtual meetings). 

Watch this video for five more Google Calendar features that you should know how to use. 

The settings and features demonstrated in the video below include:

  • How to create a Google Calendar.
  • How to share a Google Calendar.
  • How to invite colleagues to collaborate on a Google Calendar.
  • How to create appointment slots in Google Calendar.
  • How to create task reminders in Google Calendar. 

Sunday, April 24, 2022

One Simple Tool Streamlined My Appointment Scheduling Process

For as long as it has been available I've used appointment slots in Google Calendar when scheduling meetings with colleagues and or students. That works very well when everyone is in the same Google Workspace domain, but it gets a little quirky when you try to use it with people who are outside of your domain. 

Earlier this month I started to experience the shortcomings of Google Calendar appointment slots when I was scheduling a bunch of meetings with companies who will be announcing new things during the ISTE conference in June. The solution to my problems was to start using Calendly

In Calendly I was able to create a calendar of my meeting availability and let people click on it to book meetings with me. People can book meetings with any email account they want to use. I connected my Zoom account to my Calendly account so that a Zoom meeting is automatically created and scheduled when someone books a meeting. Additionally, I linked Calendly to Google Calendar so that all meetings appear on my Google Calendar as well as in my Calendly calendar. (Calendly can also be used with Outlook and Teams). 

I'm using Calendly's free plan (shocker, I know). There are paid plans that give you more features like the ability to create multiple meeting types, but that would probably just add confusion back into my scheduling process. 

Applications for Education
Appointment slots in Google Calendar is great if you only need to schedule appointments with colleagues and students who are within your Google Workspace domain. But if you need an appointment scheduling tool to use with people who aren't a part of your domain, Calendly is a great tool for that.

Tuesday, March 15, 2022

How to Change Google Calendar Notifications

I have some good news for you if, like another reader who emailed me this morning, you are trying to keep Google Calendar notifications flooding your inbox. It's easy to adjust the frequency with which you receive email, desktop, and mobile notifications from Google Calendar. To do that simply go into the settings menu for the calendar that you don't want to receive notifications from and then disable the notifications entirely or adjust when and where you receive them. 

In this short video I demonstrate how to disable and enable notifications for the calendars in your Google Calendar account. 

Wednesday, September 29, 2021

Five Google Calendar Features You Should Know How to Use

It has been a while since I made any tutorials about Google Calendar. The user interface, particulary the user interface for background settings, has changed a bit since the last time I published a tutorial about Google Calendar. So when a reader sent me a question about calendar sharing, I was prompted to create a new tutorial. In this new video I outline five Google Calendar features that you should know how to use including a couple of options for sharing Google Calendars. 

The settings and features demonstrated in the video include:

  • How to create a Google Calendar.
  • How to share a Google Calendar.
  • How to invite colleagues to collaborate on a Google Calendar.
  • How to create appointment slots in Google Calendar.
  • How to create task reminders in Google Calendar. 

Wednesday, March 3, 2021

How to Use Google Calendar to Book Zoom Meetings

This week and next week at my school we have to hold short interviews with students who want to be in our technical programs next year. In normal years this happens in our classrooms. This year we're doing it over Zoom. 

To streamline the process of scheduling Zoom meetings with prospective students I created a Google Calendar appointment page on which they could book a time for an interview. Then in the appointment details I removed the default Google Meet link and replaced it with a link to a Zoom meeting. 

I couple of years ago I published this video about how to create appointment slot calendars in Google Calendar and how people can book one of the calendar slots with you. 


The video above is still accurate. If you want to take the process a step farther and include Google Classroom and Zoom in the process, watch this video that I published last spring. 

Saturday, October 24, 2020

JotForm Offers an Easy Way to Schedule Meetings

Yesterday I wrote a short overview of some tools for scheduling parent-teacher conferences. JotForm was one of the tools featured in that post. One of the things that is great about JotForm's meeting scheduling tool is that it prevents double-booking of time slots. I made the following short video to demonstrate how easy it is to create a meeting scheduling form with JotForm. 

Monday, August 10, 2020

Get Organized With Google Classroom, Meet, and Calendar

Like a lot of you, I’ll be using Google Classroom, Google Meet and Google Calendar more than ever before this fall. I’ve been using these tools for years, but I know that many of you will be using them extensively for the first time. This Wednesday at 4pm ET I’m hosting a webinar for you!

On Wednesday at 4pm ET I’m hosting Get Organized With Google Classroom, Meet, and Calendar. This webinar is intended for those who are new to using Google Classroom, Google Calendar, and Google Meet. It’s also a good refresher for those who haven’t used Classroom, Calendar, or Meet in a while and want to see what’s new and helpful.

Highlights of the webinar:

  • How to schedule and host Google Meet events.
  • Tips for keeping students engaged in Google Meet.
  • How to streamline your workflow through Google Classroom.
  • How to organize and share resources with students.
  • How to manage multiple course calendars without losing your mind.
  • How to save time when giving feedback on students’ documents and presentations.

What’s included in your registration:
  • Access to the live webinar and Q&A.
  • Recording of the webinar.
  • PD certificate.

Register Here!

The primary way that I'm able to keep FreeTech4Teachers.com running is through the support of those of you who hire me for professional development services and enroll in my PracticalEdTech.com webinars. That is why I advertise these paid webinars on this blog. 




Register Here!

Monday, July 13, 2020

Updated and Easier Way to Schedule Events in Google Calendar

This morning Google announced a small but helpful change to Google Calendar. The web browser version of Google Calendar will now present you with more options when you initially schedule an event on your calendar. Over next couple of weeks you'll see more options appear when you click on your calendar to schedule an event.

Google Calendar will now let you add attachments, change guest access, and edit calendar notifications without having to click the "more options" menu in the scheduling pop-up.

This update should make it faster and easier to set meeting schedules in Google Calendar. I particularly like that I'll be able to invite guests and set a Google Meet link on the same screen that I set reminder notifications.

The new user interface for the Google Calendar scheduling pop-up will be rolling out over the next couple of weeks and should be available to all users by the end of the month.

On a related note, here's how to create appointment slots in Google Calendar.

Thursday, April 9, 2020

Save Time With This Google Calendar Scheduling Tip

Here's a little tip that I passed along to a colleague yesterday morning that might help some of you too. When you're scheduling meetings that are going to happen on a consistent schedule you can go into the "more options" for the event on your calendar and set a custom, repeating schedule. This saves you the step of having to manually add every event in a sequence.

I used this method to schedule all of my Google Hangout Meetings for my computer science students for the rest of the year. If you need to add video conferencing to your event, you can do that in the same place that you set your repeating schedule and have the meeting link automatically added to every event in the sequence. Watch my short video below to see how this works.

Wednesday, April 1, 2020

Schedule Individual Online Office Hours Meetings via Google Classroom

A lot of us are hosting online office hours for our students these days. Based on what I've seen from my colleagues as well as folks posting on social media, a lot of people are scheduling an hour of time and just hanging out in a Google Meet or Zoom meeting waiting for students to drop-in to ask questions. There's nothing inherently wrong with doing that unless you have students who want to ask questions that shouldn't be discussed in front of other students. You may also find that when you schedule students for specific, individual meetings they are more likely to appear. That's been the case for me with two of my students.

One way to schedule individual online meetings with students is to use a combination of Google Calendar, Google Classroom, and Zoom. In the video that is embedded below I demonstrate how that works. In short, you create recurring meetings in Zoom then insert the links to those meetings into the details for appointment slots in Google Calendar. Then when students sign-up for a meeting through your Google Calendar appointment page they will have the link and the meeting time available in their own Google Calendars.


Friday, January 24, 2020

How to Embed Google Calendar Into Blogger, WordPress, and Google Sites

Last week I got a couple of questions about an old video of mine in which I demonstrated embedding Google Calendar into Blogger. Google Calendar and Blogger have changed in the years since I made that video. That's why last night I decided to create the following new video about how to embed Google Calendar into Blogger, WordPress, and Google Sites.


Applications for Education
Putting a Google Calendar into your classroom blog or school website can be a good way to provide parents with a go-to place for information about upcoming assignments and events. A couple of years ago I worked with a school that used Google Calendar embedded into their website to display the school lunch menu.

Friday, January 17, 2020

How to Publish a Google Calendar Without Showing All Event Details

Yesterday, I received a question on an old YouTube video of mine in which I demonstrated how to embed a Google Calendar into Blogger. The video is seven years old and Google Calendar has changed a bit since then, but the question was still a good one. The question was, "instead of showing all the details how do you set so that the public only sees an event as busy?"

When you make one of your Google Calendars public you have the option to either "show all event details" or "see only free/busy." You'll find this option by opening your calendar's "settings and sharing" menu then scrolling down to "Access permissions." See my screenshots below for details.

Step 1:

Step 2:


On a related note, here's how you can display the same event on multiple calendars.

Thursday, September 5, 2019

How to Avoid the Google Calendar Scheduling Mistake I Keep Making

Google Calendar is a great tool for scheduling appointments with students, friends, and colleagues. I use it all the time. Despite my regular use of Google Calendar I've made an annoying mistake with it twice in the last week.

I'm using Google Calendar to schedule times to record episodes of a new podcast. I have a bunch of guests lined-up to be on the podcast. The guests are all appearing virtually so I'm using Zoom.us to have them call in and we record through Zoom.

The annoying mistake that I've made twice in the last week is forgetting to remove the default Google Hangout link that is generated in the Google Calendar invitation and replace it with the Zoom link. Because of that mistake both of my guests this week have been sitting in an empty Google Hangout waiting for me while I was sitting in an empty Zoom meeting waiting for them.

In the following video I demonstrate how to remove the default Google Hangout/ Meeting link that appears Google Calendar invitations.


Learn more about Google Calendar and all aspects of G Suite for Education in my self-paced Getting Going With G Suite course. The course is on sale now.

Tuesday, August 6, 2019

5 Highlights of Getting Organized With Google Classroom, Calendar, and Keep

This Thursday at 4pm ET I'm hosting a Practical Ed Tech Webinar titled Get Organized With Google Classroom, Calendar, and Keep. It is the first of four webinars that I'm hosting on Practical Ed Tech in August.

In the video embedded below I highlight the key elements of Thursday's webinar.



5 Highlights of the Webinar

  • How to streamline your workflow through Google Classroom.
  • How to organize and share resources with students.
  • How to keep track of goals (yours and your students’) through Google Keep and Calendar.
  • How to streamline meetings and meeting scheduling.
  • How to save time when giving feedback on students’ documents and presentations.
Professional Development Certificates
  • I provide a certificate for attending the webinar. Whether or not the organization that governs your teaching certificate/ license will accept it is a determination that you will have to make. Some organizations will accept it for contact hours/ credits toward certificate/license renewal and some will not. 

Saturday, August 3, 2019

Get Organized With Google Classroom, Calendar, and Keep

The primary way that Free Technology for Teachers stays afloat is through the sale of my on-site professional development workshops and professional development webinars. As of this morning, more than 300 of you have purchased and participated in one of my Practical Ed Tech online webinars in 2019. Thank you!

The next professional development webinar that I'm offering is an updated version of Get Organized With Google Classroom, Calendar, and Keep. In this webinar on August 8th at 4pm you will learn how to use Google Classroom, Calendar, and Keep to streamline your workflow when it comes to distributing assignments and tasks. You'll also learn how to use Google Classroom and Keep to efficiently provide feedback to your students. And you'll discover how Google Calendar and Keep can be used in setting goals and staying on track to reach them.

When?

  • Live at 4pm ET on August 8th (click here for your local time) 
    • It will be recorded for those who cannot attend live. 
Who is it for?
  • This webinar is intended for those who are new to using Google Classroom, Google Calendar, and Google Keep. It’s also a good refresher for those who haven’t used Classroom, Calendar, or Keep in a while and want to see what’s new and helpful.

Thursday, July 11, 2019

5 Ways to Enhance Your Classroom Blog

A classroom blog can be used for so many purposes that it is still one of the things that I think every class should have. A blog can be used for communicating important information to parents and students, it can be used by students as a journal to reflect on lessons, it can be used as a digital portfolio, and it can be a way to connect your class with other classes around the world. Now is a great time to tweak your existing blog before the time-crunch of the new school year arrives.

1. Add an Engaging Sidebar Widget or Two
One way to make your blog a destination in your students' and their parents' web browsing habits is to regularly update it with engaging and important information. You can do this in the form of blog posts and in the form engaging third-party widgets. Clustrmaps is a widget that displays how many people have viewed the blog and where in the world they're viewing it. Adding an Instagram or Flickr widget is a good way to keep parents interested in the blog by showing displaying pictures of school activities (of course, make sure that you have permission before showing pictures of students' faces in the blog). Edublogs has a great list of engaging widgets that are appropriate for classroom blogs.

2. Create a FAQ or "Need to Know" Page. 
If you have been teaching for more than a year or two in the same school, you probably have a good sense of the kinds of questions that parents and students frequently ask at the beginning of the school year. Create a FAQ page on your blog to help parents and students get answers to those questions.

3. Create a Featured Blog Post
A featured or "pinned" blog post is one that always appears at the top of the list of posts on your blog's homepage. At the beginning of the school year your featured post might be a welcome message. Later in the school year your featured post might be a reminder or a note of encouragement for students and their parents. Watch my video below to learn how to create featured blog posts.


4. Add a Custom Favicon to Your Blog
A favicon is the little icon that appears in your browser tab next to the title of your blog. The favicon can help people pick your blog out from all of the other tabs that they may have open in their web browsers. You can easily add a custom favicon to your classroom blog. Watch my videos below to learn how to customize the favicon in Blogger, Edublogs, and WordPress.



5. Add a Calendar Page to Your Blog
If you use Google Calendar to display upcoming events and assignment due dates, add that calendar to a page on your classroom blog. Here's how you can do that.

Monday, May 6, 2019

How to Add a Calendar to an Edublogs Page or Post

Having a calendar page on your classroom blog is a good way to help keep your students and their parents informed about upcoming events and due dates. Google Calendar is the tool that I prefer for making public event calendars because whenever I update the calendar it is automatically updated wherever it is displayed including in blog pages and posts. In the following video I demonstrate how to add a Google Calendar to an Edublogs page or post.


As I explained in the video, I prefer to add the calendar to a page rather than a post. The reason for that is that if you add it to a post, it will be treated just like any other post and will fall off the homepage after you add a few more posts to your blog. If you add the calendar to a page, that page will always be present on your homepage where parents and students can quickly locate it.

Learn more about Google Calendar in my online course, Getting Going With G Suite. The next course starts on June 3rd. Register early for a discount. 

Wednesday, March 13, 2019

How to Make Appointment Slots in Google Calendar

All of this week I'm working with teachers in a charter school to help them improve their use of educational technology. Throughout the week I'm meeting with teachers individual and in small groups. To schedule the meetings I created appointment slots in Google Calendar. Using appointment slots in Google Calendar makes scheduling very easy compared to trying to use email, a spreadsheet, or even a shared Google Calendar. Watch this video to learn how you can make appointment slots in your Google Calendar.


The benefit of using appointment slots over simply sharing a Google Calendar is that no one can accidentally write over or remove a scheduled meeting.

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