Showing posts with label gsuite. Show all posts
Showing posts with label gsuite. Show all posts

Sunday, October 15, 2017

Upload Drive Files to the Google Template Gallery

You probably already know that Google Drive has a template gallery, but did you know that you each school domain has their own template gallery where staff can upload files that are used over and over again? Perhaps it is a report that must be submitted weekly or maybe it is a template for lesson plans. 

Instead of keeping a blank copy of the document in your drive and creating a new copy each time you need it, why not upload it to the template gallery for your organization? There are some instances when it makes more sense to store a document in the template gallery rather than in a shared folder. Adding a document to the template gallery accomplishes two important things. First, it allows everyone in an organization to access the same version of a document. Second, whenever any changes are made to a document in the template gallery, everyone has immediate access to the most up to date version of that document. 

Applications for Education 
The ways that template galleries can be used in schools is unlimited. I know of schools that add documents for lesson planning, bussing, and meetings to their template galleries. 

Tuesday, October 10, 2017

How to Force Copy of Drive File and Shorten URL for Easy Sharing

 Did you know there is a quick and easy way to force someone to make a copy of a Google Drive including Docs, Sheets, Slides, and Drawings? When you are editing one of these types of documents, you will notice the word "edit" appears at or near the end of the URL. If you delete the word "edit" (and any text following it) and replace it with the word "copy", then share the new URL with someone, it will force them to create their own copy.

The new hyperlink is still too long to type out so unless you have a place to post the link, you will need to use a URL shortener to create a link that you can share either verbally or writing on a board.

Applications for Education
There are times when we need to share documents with colleagues or students and we don't have time to share it in and email or push it out through a service like Google Classroom. If someone is new to Google, they might not know how to create a copy of a doc and this trick saves them from having to complete that step.

Here is an example of what this process looks like:

G Suite Training App

The GSuite Training is a Chrome extension that provides interactive tutorials on a variety of Google Apps including Gmail, Calendar, Docs, Sheets, Sites, Classroom, and Slides. The extension exists within each app and the tutorials change depending on which app is open.

When you open the extension you will see a searchable list of tutorials. When you open a tutorial, an audio clip begins to play and the extension takes over your screen. You are prompted to complete a series of tasks. It is almost like having a Google coach sitting right next to you. You can play the tutorial over and over again until you are confident that you have mastered the task.

Applications for Education
Schools can install this extension for all of the users in a domain. Students could be directed to use the extension to find answers to their questions about how to use a certain tool before asking for help.